ADMINISTRATIVE OFFICER

SALARY Appointment to this position is expected to be at or below the midpoint $140,265.395 of the salary range, however, the final amount will be carefully determined based on the candidate's knowledge, skills, qualifications, and an evaluation of internal equity within the organization. DEPARTMENT The Department of Disaster Preparedness and Emergency Communications manages the City's Emergency Operations Center for disaster monitoring and response, and the 9-1-1 Communications Center, which answers 600,000 calls annually. POSITION The Administrative Officer is an at‑will management position reporting to the Director of Disaster Preparedness and Emergency Communications. This position is responsible for providing efficient and effective management of the Department's personnel and payroll functions; budget development and monitoring; and finance operations and procurement. RESPONSIBILITIES Support day‑to‑day executive decision‑making and operations of the Administration Division to ensure alignment with Department and City priorities; Develop, coordinate, and implement strategies to foster a positive and productive departmental culture; Provide advice and guidance on payroll, personnel, and HR‑related issues, following best management practices; Oversee the Department's recruitment, selection and onboarding processes for both unclassified and classified positions; Coordinate with the Human Resources Department regarding recruitment strategies and classification specification changes; Select, supervise, evaluate, and train divisional staff; Conduct administrative investigations and make recommendations for discipline/corrective actions; Administer the Worker's Compensation, leaves of absence, return‑to‑work, and training programs; Actively participate in EOC activations; Perform the duties of Financial Services Officer, including: Coordinate and oversee all fiscal, accounting, and purchasing duties for the department. Coordinate preparation of the Department's budget and monitor compliance throughout the year. Coordinate the year‑end closing process. Oversee the Department's payroll for full‑time and part‑time staff; Interpret and apply federal and state laws, as well as City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs); Develop and revise Department policies and procedures and coordinate labor/management relations; Liaise with Human Resources, Financial Management, other City Departments, and external operations, including representing the department on various committees; Manage the Department's position control, payroll and requisitions systems; Communicate effectively, both orally and in writing, with a diversity of audiences; Travel off‑site to meetings and trainings; Perform special projects and other management‑related duties as required. MINIMUM REQUIREMENTS Education: Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, Human Resources or a closely related field (proof required). (A Master's Degree in a related field may be substituted for up to one year of the required experience (proof required). Additional experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year‑for‑year basis.) EXPERIENCE Three (3) years of progressively responsible paid full‑time equivalent experience in the field of human resources, budget, and finance, or grant management with at least two (2) years of lead supervisory or managerial level experience. DESIRABLE QUALIFICATIONS Local government experience is highly desirable. Experience in disaster preparedness, EOC activations, 9-1-1 emergency communications and 24‑hour department operations. Experience in organizations of similar size and complexity is desired. Experience demonstrating effective partnering and problem‑solving. APPLYING This recruitment will close at 11:59 PM Pacific Time on Tuesday, July 21, 2026. Applicants must submit an online application, including a cover letter, resume, and proof of education (if qualifying with a degree) in PDF format. All necessary documents must be provided. EQUAL OPPORTUNITY EMPLOYER The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are and to promote fairness, equity and inclusion. The City will consider qualified applicants with a criminal history under the California Fair Chance Act and will provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. Applicants seeking bilingual skills (Spanish, Khmer and/or Tagalog) for positions interacting with the public are encouraged to apply. #J-18808-Ljbffr