ADMINISTRATIVE OFFICER

ADMINISTRATIVE OFFICER

Print (

Apply



ADMINISTRATIVE OFFICER

Salary

$117,314.13 - $163,216.66 Annually

Location

City of Long Beach, CA

Job Type

Unclassified - Full-Time, Permanent

Job Number

DC26-006

Department

Disaster Preparedness & Emerg Communications - (UC)

Opening Date

07/07/2026

Closing Date

7/21/2026 11:59 PM Pacific

• Description

• Benefits

• Questions

DESCRIPTION

Appointment to this position is expected to be at or below the midpoint $140,265.395 of the salary range, however, the final amount will be carefully determined based on the candidate's knowledge, skills, qualifications, and an evaluation of internal equity within the organization.

The Department of Disaster Preparedness and Emergency Communications currently has one (1) opening available for an Administrative Officer in the Administration Division.

THE COMMUNITY

Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best–value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.

CITY GOVERNMENT

Long Beach operates as a charter city governed by an elected Mayor and nine City Council members elected by district. The City Manager, appointed by the Mayor and City Council, oversees the daily operations of 15 departments and a proposed FY26 citywide annual budget of $3.7B. The City employs over 6,000 full-time and part-time staff; dedicated to providing exceptional public services with the vast majority being represented by eleven employee associations.

• City Departments (

• Proposed FY26 Budget

• 2030 Strategic Vision (

• Elevate '28 Infrastructure Investment Plan

The City of Long Beach fosters an environment where every employee is celebrated for their individuality and unique talents they bring to their role. Reflecting the diversity of the community within the workforce is a key priority embraced at every level of the organization—from management to policy creation. City Leadership actively promotes equity and inclusion by partnering with staff and community stakeholders to advance fairness in all initiatives. Transparency remains a cornerstone of these efforts with demographic data, including workforce diversity and pay equity by race and gender, shared publicly to ensure accountability and progress.

THE DEPARTMENT

The Department of Disaster Preparedness and Emergency Communications has an annual operating budget of $17 million and 91 full-time employees within its three divisions - Administration, Disaster Preparedness, and Emergency Communications. The Department serves as the third member of the City's Continuum of Public Safety, alongside the Police and Fire Departments. The Department is responsible for managing the City's Emergency Operations Center for disaster monitoring and response, and the 9-1-1 Communications Center, which answers 600,000 calls annually. The mission of the Department is to protect the lives and property of the community and its first responders.

THE POSITION

The Administrative Officer is an at-will management position reporting to the Director of Disaster Preparedness and Emergency Communications. This position is responsible for providing efficient and effective management of the Department's personnel and payroll functions; budget development and monitoring; and finance operations and procurement.

EXAMPLES OF DUTIES

• Support day-to-day executive decision-making and operations of the Administration Division to ensure alignment with Department and City priorities;

• Develop, coordinate, and implement strategies to foster a positive and productive departmental culture;

• Provide advice and guidance on payroll, personnel, and HR-related issues, following best management practices;

• Oversee the Department's recruitment, selection and onboarding processes for both unclassified and classified positions;

• Coordinate with the Human Resources Department regarding recruitment strategies and classification specification changes;

• Select, supervise, evaluate, and train divisional staff;

• Conduct administrative investigations and makes recommendations for discipline/corrective actions;

• Administer the Worker's Compensation, leaves of absence, return-to-work, and training programs;

• Actively participate in EOC Activations;

• Perform the duties of Financial Services Officer, including:

• Coordinate and oversee all fiscal, accounting, and purchasing duties for the department.

• Coordinate preparation of the Department's budget and monitor compliance throughout the year.

• Coordinate the year-end closing process.

• Oversee the Department's payroll for full-time and part-time staff;

• Interpret and apply federal and state laws, as well as City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs);

• Develop and revise Department policies and procedures and coordinates labor/management relations;

• Liaise with Human Resources, Financial Management, other City Departments, and external operations, including representing the department on various committees;

• Manage the Department's position control, payroll and requisitions systems;

• Communicate effectively, both orally and in writing, with a diversity of audiences;

• Travel off-site to meetings and trainings;

• Perform special projects and other management-related duties as required.

REQUIREMENTS TO FILE

MINIMUM REQUIREMENTS

EDUCATION:

• Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, Human Resources or a closely related field (proof required).

• A Master's Degree in a related field may be substituted for up to one year of the required experience (proof required)*.

• Additional experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

EXPERIENCE:

• Three (3) years of progressively responsible paid full-time equivalent experience in the field of human resources, budget, and finance, or grant management with at least two (2) years of lead supervisory or managerial level experience.

DESIRABLE QUALIFICATIONS:

• Local government experience is highly desirable.

• Experience in disaster preparedness, EOC activations, 9-1-1 emergency communications and 24-hour department operations.

• Experience in organizations of similar size and complexity is desired.

• Experience demonstrating effective partnering and problem-solving.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on TUESDAY, JULY 21, 2026. To be considered, please submit an online application, including a cover letter, resume, and proof of education (If qualifying with a degree) in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please call View phone number on click.appcast.io.

The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) ( .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call View phone number on click.appcast.io.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact View phone number on click.appcast.io .

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.

Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.

Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.

Disability Insurance: City-paid short-term and long-term disability insurance.

Management Physical: Annual City-paid physical examination.

Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.

Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.

Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.

Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.

Transportation Allowance: Monthly allowance is allocated by classifications below;

• Department Head $650.00

• Deputy Director/Manager/Director (Harbor/Utilities) $550.00

• Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00

• Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00

Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation).

• Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members.

• Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members.

Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.

Flexible/Hybrid Work Schedule: Available (subject to City Manager approval).

Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent.

01

INSTRUCTIONS: The purpose of the supplemental question is to derive more specific information about your qualifications for this position. Applicants must clearly demonstrate their qualifying experience. The question will serve as the basis for qualifying candidates for advancement into the selection process. Be specific and detailed in your response. Resumes should be attached but may not be substituted in lieu of the required application forms (i.e., response should NOT state "see resume"). The application, supplemental questionnaire, and attachments must be completed and received by the filing deadline. Proof of any required documents must be uploaded to the online application. Do you understand the instructions for completing and submitting the application, supplemental questionnaire, and required documents for this job that you are applying for?

• Yes

• No

02

MINIMUM REQUIREMENTS: Do you have a Bachelor’s Degree from an accredited college or university in Public Administration, Business Administration, Human Resources, or a closely related field?

• Yes, I possess a Bachelor’s Degree from an accredited college or university in Public Administration, Business Administration, Human Resources, or a closely related field and have attached it to my application.

• No, I do not possess a Bachelor’s Degree from an accredited college or university in Public Administration, Business Administration, Human Resources, or a closely related field but I have at least seven (7) years of professional experience to substitute for the required education.

• No, I do not possess a Bachelor’s Degree from an accredited college or university in Public Administration, Business Administration, Human Resources, or a closely related field and I do not have at least seven (7) years of professional experience to substitute for the required education.

03

Do you have a minimum of three (3) years of progressively responsible paid full-time professional experience performing personnel-related duties of a complex nature, including administrative investigations and discipline, and labor relations?

• Yes

• No

04

Of the required three (3) years of progressively professional experience, are at least two (2) years in a supervisory or managerial level experience in the related field?

• Yes

• No

05

Please describe your experience performing personnel-related duties of a complex nature, including administrative investigations and discipline, and labor relations. Describe your relevant experience. 1) Employer Name 2) Your Job Title 3) Dates of employment (mo/year to mo/year) 4) Total average hours per week 5) Duties performed for position held. Include information describing your experience as it relates to the requirements. Do not copy and paste your resume. If you do not have this experience, type N/A.

06

Please describe your experience in a supervisory or managerial level experience in the related field. Describe your relevant experience. 1) Employer Name 2) Your Job Title 3) Dates of employment (mo/year to mo/year) 4) Total average hours per week 5) Duties performed for position held. Include information describing your experience as it relates to the requirements. Do not copy and paste your resume. If you do not have this experience, type N/A.

07

DESIRABLE QUALIFICATIONS: Do you have local government experience?

• Yes

• No

08

Applicants who do not meet the minimum requirements to file, including submission of all required attachments, will not be considered. The application process for this position requires that you attach: (1) a cover letter, (2) a resume and (3) proof of education (if applicable). Did you attach all of the documents?

• Yes

• No

09

REQUIRED ATTACHMENTS NOTICE: I understand that required documents, such as resumes, cover letters, degrees, transcripts, certificates, or licenses, must be uploaded to my online application in PDF format at the time of filing. I also understand that any proofs submitted must contain either my name or other identifying characteristic on the form, that proof of education for academic degrees must indicate degree conferral, and that proof of education for degrees or units outside the United States must include proof of educational equivalency.

• Yes

• No

10

CERTIFICATION STATEMENT: I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment. To certify the above statement, please type your full name below.

Required Question

Employer

City of Long Beach

Department

Disaster Preparedness & Emerg Communications - (UC)

Address

Emergency Communications and Operations Center (ECOC) 2990 Redondo Avenue Long Beach, California, 90806

Phone

View phone number on click.appcast.io

Website

Apply

Please verify your email address Verify Email