Administrative Specialist - Janne Lab

Position Overview This is a part‑time role (24 hours per week) supporting the SVP of Translational Medicine at Dana‑Farber Cancer Institute. The schedule includes two in‑office days and one optional remote day. The role provides general administrative support and coordinates extensive travel for the SVP and may occasionally support the SVP’s lab. Key Responsibilities Provide administrative support to directors, department managers, clinicians, and faculty. Answer phones, maintain office supplies, manage incoming and outgoing mail, and submit work orders for maintenance. Manage meeting planning and schedules for individuals and teams within the assigned department group. Coordinate travel arrangements for department staff. Prepare correspondence, Excel spreadsheets, reports and presentation materials. Handle financial responsibilities including P‑Card charge review, expense reports, vendor payments and invoice creation. Maintain email and phone communication with internal and external teams. Act as onsite representative for external groups and visitors. Assist with onboarding new staff and participate in training. Identify workflow needs and report them to supervisors. Other duties as assigned. Knowledge, Skills & Abilities Strong written and oral communication skills. Proficient knowledge of Microsoft Office, Google Suite, Zoom, and Adobe. Excellent customer service skills and the ability to interact professionally with peers, leadership, and external contacts. Problem‑solving ability with minimal guidance, strong attention to detail and confidentiality. Exceptional organization, multi‑tasking, prioritization and follow‑through. Minimum Qualifications High school diploma required; bachelor’s degree preferred. 3 years of relevant experience. Compensation Pay range: $56,310.00 – $69,930.00. For union positions, the range is determined by the Collective Bargaining Agreement (CBA). Equal Employment Opportunity Statement Dana‑Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status or other characteristics protected by law. #J-18808-Ljbffr Dana-Farber Cancer Institute