Billing Coordinators

Billing Coordinator NYC (Hybrid, 3 Days Onsite/Week)

Eight new openings are available for Billing Coordinators coming from corporate law environments, working with partners, and billing clients. MUST COME FROM TOP 50 (larger) law firms. Three days in midtown NYC office. Experience with specific billing systems, 3E, Elite, or Aderant. The Billing Coordinator is responsible for compiling, managing, and executing attorney billing. Responsibilities include:

• Compile and process a high volume of attorney bills to clients on a monthly basis
• Review and edit pre-bills in response to attorney and secretary requests
• Apply retainer/on-account funds as directed by attorney and as per Firm policy
• Process write-offs following Firm policy
• Execute complex bills, such as multiple discounts by matter, split party billing, and prepare electronic bills in a timely manner
• Submit invoices electronically and assist in resolving issues that might arise
• Review and verify accuracy of billing supporting documentation as required
• Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
• Identify and resolve billing inaccuracies
• Create billing schedules and various other billing analyses as required
• Effectively interact and communicate with attorneys, secretaries, and clients
• Distribute monthly partner reports
• Review and update comments for reports distributed to the Finance Committee and Partners
• Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-Billing issues
• Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
• Observe confidentiality of client and Firm matters
• Provide backup assistance as needed
• Assist with special projects as needed
• Perform other duties as assigned

Required Skills:

• Ability to effectively communicate and present information verbally and in writing
• Ability to work effectively as an individual and within groups
• Ability to use an accounting calculator
• Proficiency in MS Office Suite, particularly in Excel
• Must be detail oriented and organized
• Ability to work with a high degree of accuracy
• Excellent analytical and problem-solving skills
• Can organize, prioritize, plan, and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
• Ability to adapt to all work situations in order to achieve desired results
• Flexibility to work additional hours as needed

Required Experience:

• 1 to 2 years of billing experience in a large law firm required

Preferred Experience:

• A minimum of 1 to 2 years of finance, accounting, or e-Billing experience in a law firm preferred
• Knowledge of 3E billing system or comparable billing program preferred

Required Education:

• High School diploma or GED equivalent

Preferred Education:

• Bachelor's degree from four-year college or university, preferred, or, equivalent combination of education and experience