Coordinator, Golf Events

Event Coordinator, Golf North America (Operations Coordinator)

Responsible for supporting the planning, coordination, and execution of tournament operations across IMG Golf Events

Reports To Direct: Operations Manager In-direct: Event Tournament Directors

Location Palm Beach Gardens, FL

Key Responsibilities and Accountabilities

• Coordinate and communicate operational timeline that includes detailed set-up and tear-down schedules, at the direction of Operations Director / Tournament Director.
• Support Operations Director / Tournament Director on vendor identification, negotiations, contracting and overall site plan to insure first-class presentation for the operation of event.
• Support the coordination of all vendor contracts for the operation of the tournament and ancillary programming with a focus on balancing cost savings and exceptional delivery standards.
• Develop and evaluate Vendor RFPs across all tournament operations categories
• Liaise with all operational vendors including tent and scaffold vendor(s), flooring, restrooms, office trailers, fencing, signage, storage, power/HVAC, catering, waste management and ecology, equipment rentals, parking, etc.
• Support tournament staff with overall course and operational setup
• Placement and setup of temporary office trailers, POLs, and restroom trailers
• Order, track, and ensure proper delivery of furniture to hospitality venues and trailers
• Receive, track, and deliver shipments on-site
• Assist in placement of barricade and temporary fencing on-course and in parking lots
• Coordinate delivery schedule and monitor equipment drops on-site
• Place on-site storage containers, ice chests, light towers, etc. per instruction from Director of Operations
• Track and manage vendor fleets of golf carts and radios
• Manage small crew of temporary labor for various projects
• Provide load-in and load-out assistance to exhibitors and vendors
• Provide support and assistance to operational volunteer committees such as Caddie Control, Locker Room, Product Control, Shuttles, and Transportation
• Support efforts of other IMG Events by assisting with Operational planning as assigned.
• Participate in special projects and other related duties/projects as reasonably assigned

Unusual Challenges or Circumstances e.g. shift(s)/ unsocial hours/ travel etc

• Extended hours during the production and delivery of each event, including weekend and holiday hours
• Engagement with teams in multiple time zones
• Outdoor events, with pre-planning and execution phases in potentially volatile temperatures and weather conditions

Key Results Areas

• Enhance operational presentation in line with key stakeholder strategies
• Build the prestige, profile, and sustainable brand equity of each event
• Support operational lead and TD's budget management to impact positive results
• Provide tangible thought leadership across events and geographic regions
• Affect innovation / change within a traditional sport

Essential Job Knowledge and Competencies

• Bachelor's Degree in a related field required
• 2+ years of hands-on event operations experience, with proven success
• Experience working across multiple logistical and tactical projects
• Experience with the creation and delivery of detailed operational planning projects and timelines
• Proven success in coordinating partner relationships including vendors, suppliers and community partners
• Strong communication, presentation and influencing skills
• Attention to detail; ability to manage multiple tasks simultaneously and produce high quality work
• Ability to work non-traditional hours and weekends; ability to travel
• Proficiency with office and relevant operational software
• Collaborative in nature with a "no job is too small" attitude
• Competency with Autocad or other plotting software a bonus