Administrative Coordinator

Administrative Coordinator

Bel Air, Maryland

Feel good about where you work and what you do!

We are Aspire Living & Learning, a non-profit human services agency making a meaningful difference in the lives of adults and children with autism and other disabilities.

Aspire Living & Learning is currently seeking an Administrative Coordinator. The Administrative Coordinator at Aspire Living & Learning plays a vital role in providing support to the assigned senior management team, including the Sr Director of Program Operations. The Administrative Coordinator is responsible for initiating, preparing, coordinating and following up on administrative duties associated with each director's area of responsibility; providing supervision, direction and guidance to the administrative team; handling day to day office tasks and performing a variety of administrative duties and special projects. The Administrative Coordinator serves as the administrator for Therap.

Rate of Pay: $20.00 per hour

Shift: Monday - Friday: 8:30am - 4:30pm

Key Responsibilities:

• Performs administrative tasks for assigned senior management team and finance; Responsible for collecting, tabulating, and submission of attendance/census to funding source. Responsible for ordering and distribution of office supplies and other supplies as needed. Exercises discretion and independent judgment while fielding phone calls, responding to requests, issues, complaints, problems and other action items; Organizes, prioritizes and summarizes the content of incoming materials, specially gathered information, special requests and meetings; Independently researches, prepares and compiles materials for the senior management team. Including meeting agendas, meeting minutes, reports, presentations and correspondence; Supervises the administrative assistants and receptionist/data entry staff; Prepares various documents integrating the work of several people (i.e., RFR's, training manuals, presentations, policy and procedures, internal and external communication); Enters data state specific sites, Therap, Relias and other data bases; Acts as liaison with Aspire IT team; Administrator and trainer for the Electronic Health Record, Therap;
• Researches, directs and implements new Therap models;
• Special projects as assigned. Cultivate a positive and productive workplace atmosphere to enhance team morale and productivity. Participate in and complete training sessions as delegated by management to enhance skills and knowledge relevant to the role. Conduct training as required and assigned. Perform any additional job responsibilities assigned by supervisors or team leaders to support the organization's smooth operation. Accept reassignment as required.

Qualifications:

• High School Diploma minimum College degree in related field is preferred.
• Minimum of 4 years experience working at an executive assistant level. Prior supervisory experience is required.
• High degree of professionalism, reliability, punctuality, excellent attendance and accuracy are required.
• This position requires someone who is well organized; possesses excellent interpersonal and collaborative skills;
• Excellent judgment; can effectively interact with all levels of the organization; can work independently; and who can anticipate and act on the needs of the senior management team.
• Must be detail oriented and have excellent organizational, time-management, project management, follow-through and communication skills.
• Must have a high level of discretion and the ability to maintain confidentiality.
• Must be proficient with Desktop Publishing, Microsoft Office Suite and SharePoint. Must be able to prioritize and meet deadlines in a multi-tasking environment.
• Must have satisfactory background checks
• Valid driver's license and safe driving record

Working Conditions:

• This position operates in a professional office environment.
• Some infrequent day and/or overnight travel possible.
• Some holiday work required to meet scheduled payday processing deadlines.
• These physical and mental demands are representative of the physical and mental requirements necessary for an employee to successfully perform the essential functions of the finance position.
• Reasonable accommodation can be made to enable qualified people with disabilities to perform the described essential functions of this position.
• Lift/carry up to 10 pounds; speaking; standing; sitting for long periods of time; reaching; bending; walking; reaching with arms and hands, balancing; using fingers to handle or feel. Vision abilities required by this job include close vision.
• This position requires the routine use of standard office equipment such as computers, phones, copiers, fax machines, audio/visual equipment, etc.

• Employees at Aspire enjoy working with a collaborative and dedicated team that values a culture of belonging and care. We take pride in offering a comprehensive benefits package to eligible employees, including:

  • Comprehensive Health, Dental, & Vision Insurance - Choose from multiple medical plans, with vision coverage included at no extra cost.
  • Flexible Spending Accounts (FSA) and Health Saving Account (HSA) options - Use pre-tax dollars for medical and dependent care expenses.
  • Lifestyle Spending Accounts with JOON - Monthly funds for wellness, fitness, commuting, childcare, pet care, and more.
  • 403(b) Retirement Plan with Employer Match - A 100% match on contributions up to 2% of your salary.
  • Generous Paid Time Off - Paid sick, personal, and vacation days, plus holidays.
  • Professional Growth Opportunities - Access to training, leadership and management courses, mentorship, and career advancement.
  • Employer-Paid Life & Disability Insurance, Employee Assistance Program (EAP), Telehealth Services and more!

If you want to join us in making a difference and positively impact the lives of others while charting your own path of development, then we at the Aspire team would love to hear from you.

Aspire Living & Learning believes it must play an active role in creating a community of employees that is diverse, inclusive and equitable. Our work benefits greatly from the contributions of people of color, people from working class backgrounds, women, LGBTQ people, and individuals with disabilities. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.