Payroll Specialist

Payroll Specialist

Multiple Cities

Join the rapidly growing team at Attivo Partners! Are you dedicated to excellence and eager to advance your career? Passionate about technology and startups? Excited to work with some of the most innovative early-stage companies in the world? If so, Attivo Partners is the place for you!

Attivo Partners is a fast-growing full-service finance and accounting consulting firm headquartered in San Francisco, with a presence in major startup hubs across the US. Our remote teams specialize in providing fractional CFO and accounting services to venture-backed emerging growth clients, supporting their journey from inception to over $50M in revenue.

Our values:

• Lasting relationships
• Data-driven insights
• Growth-focused mindset
• Collaboration-first
• Culture-conscious

Role overview:

The payroll specialist role owns full-cycle, multi-state payroll in Rippling, ensuring accuracy, timeliness, and compliance. As the company's payroll subject matter expert, this role handles internal tax compliance, new state registrations, 401(k) reconciliations, and commissions plans, while supporting the team with payroll-related client needs. The ideal candidate is a detail-driven, hands-on payroll expert with a high level of transactional accuracy, data analysis, and critical thinking toward process improvement.

Responsibilities:

• Administer full-cycle payroll processing across four different pay groups, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations
• Process tax-related matters including opening new state accounts and responding to notices
• Accurately calculate sales commissions in accordance with multiple compensation plans
• Review and audit timesheet reports to ensure accurate payroll processing and state compliance
• Compile and manage multiple report and payment spreadsheets
• Investigate and resolve payroll discrepancies and employee inquiries
• Reconcile benefits deductions with actual payments including 401(K) and insurance premiums
• Create, document, and maintain a comprehensive accounting playbook to improve accuracy, consistency, and efficiency across financial operations
• Support internal CFO with budgeting, forecasting, and strategic financial planning
• Act as the go-to payroll subject matter expert for Attivo client payroll needs including:
• Leave of absence calculations
• Assist with new state registrations
• Payroll compliance
• Wage garnishment/withholding
• 401(K) best practices and reconciliations

Requirements:

• 2+ years ownership running end-to-end payroll through Rippling's Payroll system
• 5+ years with US multi-state payroll processing and tax compliance
• Significant knowledge of multi-state payroll and tax considerations: Hourly payroll, wage and hour laws, including California
• 401(K) plan administration and annual compliance audits
• Advanced Excel skills

Preferred experience:

• Experience working in startups or high-growth companies with approximately 100–200 employees
• Prior ownership/support of post-growth cleanup initiatives
• Experience creating documentation, playbooks, and standardized operating procedures
• Familiarity with QuickBooks Online, Bill.com, and Monday.com
• Familiarity with Dropbox, Gusto, Tilt, Trinet, ADP, Justworks, Deel is a plus
• Experience working in professional services organizations
• Experience utilizing workflow automation or AI-enabled tools preferred. Familiarity with generative AI tools and automation platforms strongly preferred.

Education:

• CPP Certification preferred

Professional attributes:

• High level of ownership, accountability, and professional curiosity
• Expert level of accuracy and attention to detail
• Effective and concise written and verbal communication skills
• Demonstrated empathy and urgency when resolving payroll issues
• Ability to manage multiple priorities in a fast-paced environment
• Hands-on, roll-up-your-sleeves mentality
• Adaptable and comfortable in evolving, ambiguous environments

Location:

• 100% Remote

Reports to: Internal CFO

Hiring range: $40-60 per hour (depending on experience)

Position status: Part-time hourly or 1099

Benefits:

Benefits for part-time employees include: Paid sick leave, monthly electronics stipend

Final notes:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Attivo Partners is an equal opportunity employer and is committed to a diverse workplace. People from diverse racial, ethnic and cultural backgrounds, women, LGBTQ+ individuals, and persons with disabilities are highly encouraged to apply.

Attivo Partners will never request payment, sensitive personal information, or unsolicited account access at any stage of the hiring process. All legitimate communication from our team will come *exclusively from an @attivopartners.com email address. If you receive a message claiming to be from Attivo that does not use this domain - or if something feels unfamiliar - please disregard the communication and report it to us at View email address on click.appcast.io.