Administrative Coordinator

Administrative Operations Coordinator This position is responsible for supporting all administrative processes, including support for managers and providers within our practice. The operations coordinator offers direct support to the management team to ensure that the practice operates seamlessly in caring for patients while supporting our team. Primary Functions Support day-to-day operations of the practice, working alongside the practice administrator and management team to focus on the needs of the practice and the team. Admin Support: Assisting with practice documentation and correspondence, prioritizing and organizing high-level tasks, creating and maintaining spreadsheets, reports, and surveys, alongside the administrator. Tracking project assignments via spreadsheets, coordinating with vendors, and offering direct communication and support to managers. Research, prepare, prioritize and follow up on projects, including compiling materials, drafting spreadsheets and presentations for meetings and events, which may be confidential, alongside the management team. Manage an active calendar of meetings and events; plan, coordinate and ensure the schedule aligns with practice and team goals, including participation in annual Community Events & Team Events Calendar planning, prep and execution. Field vendor inquiries, coordinate related meetings and assignments, track tasks, and facilitate processes to meet deadlines; order and maintain inventory for administrative supplies. Community and Team Relations: Work closely with our Community Relations Team, supporting their role, including direct support for referring providers and their practices, participating in on-site visits as needed. Attendance and participation in community relations events to support referring providers; some events occur outside normal business hours, up to five times a year. COPE Course Submission, including direct support in editing, formatting and combining provider PowerPoint presentations for educational events, alongside practice liaison and the administrator. Plan, collaborate and coordinate team events and activities, alongside management and community relations team, including research, comparison, and alignment with prior year’s planning for budget, timeline, activities, etc. Provide ongoing day-to-day team support in coordination with the management team, requiring a patient, warm, and welcoming approach to all team members and providers. Support management with new hires, coordinate interviews, lead onboarding and orientation for new team members, including preparation and follow-through. Other duties and special projects as needed or assigned. Requirements Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams, and PowerPoint). Proficient in Adobe Creative Cloud Suite & website updates for the practice. Strong time management and organizational skills with ability to prioritize multiple tasks with attention to detail and accuracy. Very strong interpersonal skills; ability to build relationships with providers, team members, patients, and local vendors, while offering a professional, warm, and thoughtful approach. Highly resourceful team player; works collaboratively with management & community relations team, demonstrates ability to work under pressure and meet deadlines in a fast‑paced environment, handling a wide variety of tasks and confidential matters with discretion. Demonstrate an elevated level of team support, including developing and executing training materials and hosting training sessions for staff, alongside management. Perks Full Benefits Package – Medical, Vision, Dental, and Life Insurance 401(k) with Employer Matching Paid Time Off and Paid Holidays Paid Maternity Leave Optical Education Reimbursement Competitive Base Pay Physical Requirements The employee is regularly required to facilitate oral and written communications and participate in ongoing interactions, including visual observations, verbal feedback, and written correspondence. The employee is occasionally required to stoop, kneel, crouch or crawl, and must frequently lift and/or move up to 10 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. #J-18808-Ljbffr