Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support daily business operations in California. This Contract position is ideal for someone who excels at keeping schedules organized, managing communications, and ensuring administrative tasks are handled efficiently. The role requires a detail-oriented individual who can coordinate priorities, respond to inbound inquiries, and provide dependable support across a fast-paced work environment.

Responsibilities:
• Manage calendars and arrange meetings, appointments, and schedule changes to keep daily operations running smoothly.
• Respond to inbound calls, direct inquiries appropriately, and relay important information in a timely manner.
• Provide administrative support for routine office activities, documentation, and internal coordination needs.
• Organize scheduling logistics for team members, including confirming availability and updating calendar commitments.
• Maintain accurate records, track action items, and help ensure follow-up tasks are completed on time.
• Assist with general coordination across departments to support efficient communication and workflow continuity.• Experience providing administrative assistance in an office environment.
• Ability to handle inbound calls with discretion and strong customer service skills.
• Demonstrated success managing calendars and coordinating multiple scheduling priorities.
• Strong organizational skills with close attention to detail and follow-through.
• Effective written and verbal communication skills.
• Proficiency with standard office tools and systems used for scheduling and administrative support.