Administrative Coordinator

Role Overview We are seeking a highly organized and proactive Administrative Coordinator to support our daily operations and facility management processes. In this role, you will serve as the central hub for communication, dispatching, and record-keeping. The ideal candidate will be detail‑oriented, capable of managing multiple work order systems, and comfortable coordinating with internal teams and external vendors to keep our operations running smoothly. Pay: $22.99–$23.00 per hour. Shift: First. Hours: 7 AM – 3:30 PM. Education: No degree required. Responsibilities Process, track and manage all daily maintenance and project work orders from initiation to completion. Continuously update and maintain the Daily Work Order Dashboard and the Weekly Preventive Maintenance Dashboard to ensure real‑time visibility of facility operations. Manage work orders generated from weekly Environment of Care (EOC) rounds, ensuring all safety and compliance tasks are documented and resolved. Promptly assign and route specialized facility tickets, including temperature and humidity control work orders, routine elevator inspections, and graffiti removal requests. Act as the primary liaison for external contractors and schedule vendors for necessary equipment and facility repairs. Draft, create and submit Service Maintenance Requests (SMRs) accurately and efficiently. Update and maintain the physical scheduling and operations board located in the main office to keep the team aligned on daily priorities. Serve as the first point of contact by answering incoming phone calls, addressing inquiries and routing calls to appropriate personnel. Accurately record inventory data and maintain equipment inventory logs. Manage the intake of delivered parts, materials and other items, ensuring they are stored securely and promptly dispatched to technicians or staff. Skills Answering phones Daily work orders Dashboards Experience Years of experience: 0 Experience level: Experienced Education No degree required Benefits Medical, prescription, dental, vision, AD&D, life insurance offerings, short‑term disability and 401(k) plan (all benefits based on eligibility). Equal Opportunity Employer Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status or any other legally protected group status. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. This posting is open for thirty (30) days. #J-18808-Ljbffr Randstad USA