Office Manager

Job Description

Job Description

Benefits:

• 401(k)
• Employee discounts
• Paid time off

The Mission of OSLC is to be a loving community where all people discover and grow an active faith in Jesus Christ that changes lives in the world.

 
Purpose of Office Administrator :
●        Serve as the administrative hub of the congregation, facilitating day-to-day operations in support of the pastoral staff while being a welcoming and consistent first point of contact in the office.

 
Major Duties and Responsibilities:
●        Answer phones and handle office inquiries during set office hours (9-3, M-F)
●        Manage meeting room reservations for both members & external groups

• Own & maintain all OSLC google calendars
• Coordinate setup needs to Facilities Manager
• First point of contact with all outside groups seeking space rentals

●        Utilize the Realm church management platform to coordinate volunteer opportunities and manage congregational participation

• Maintain membership status of congregation members alongside Adult Ministries Coordinator
• Recruit office volunteers and coordinate the calendar of office volunteers
• Assist pastors with member care to include prospective member support and creation of various lists and groups of members
• Provide logistical support for all committees and leaders of congregation        

●        Produce the OSLC Annual Report alongside Communications Director, focusing on the recruiting of the reports

●        Manage documentation, paperwork, procedures, and supplies necessary to ensure the office runs smoothly:

• Maintain and regularly update Facilities Usage Guidelines
• Oversee compliance with necessary trainings (eg: Sexual Harassment Training)
• Prepare new employee paperwork and onboard new employees; eg: employee handbook
• Manage the inventory of all office supplies including paper, pens/pencils, and other materials
• Purchase equipment and supplies in accordance with financial protocols.
• Manage bulletin boards, flyers and other advertising in the church building

●        Coordinate mailings (Stewardship, Christmas, etc.) as directed by the Lead Pastor 
●        Maintain a positive and productive environment for staff and office volunteers

• Encourage a welcoming environment for members, prospective members, and community partners

Qualifications:
●        Three to five years of experience in an administrative position, non-profit experience preferred
●        Associates or Bachelor’s degree in a business or related field preferred
●        HR knowledge/experience preferred
●        Relationship-oriented: Must work well as part of the OSLC staff and volunteer teams.
●        Self directed/managed: able to set priorities and effectively manage to insure all responsibilities are executed accurately, on time or ahead of schedule
●        Able to multitask under pressure and switch priorities as needed

 
Proficiency or Familiarity with: 
●        Microsoft 
●        Google products

 
Working Relationships: 
●        Reports to Lead Pastor
●        Staff liaison to IT committee

 
Compensation & Benefits:

• $27.50-$30 per hour depending on experience
• Employer Paid Benefits package including PTO, paid holidays, disability, basic group life and retirement contributions
• Employee Benefits Programs including flexible spending plans for health, dependent or commuter expenses, 403B retirement plan, Roth IRA, and vision insurance.