Accounts Receivable Clerk

Overview

Motive Infrastructure Solutions - Corona

About Us:
Motive is a full service, self-performing, turnkey, infrastructure solutions provider for the wireless and wireline telecommunications industry. We are a single point of accountability for designing, building, upgrading, and maintaining your networks. No project hands-off minimizes overall development time & cost and maximizes quality control. Our areas of expertise are Site acquisition, Architecture, engineering & design, Project & construction management, Installation & maintenance, Product Sales & Distribution.

Responsibilities

• Apply and post customer payments accurately in the accounting system (checks/EFT's/credit card payments) and maintain all records pertaining to the deposits.
• Manage customer collection activities including follow-up inquiries on past due accounts and keeping track of customer payments.
• Discuss status of past due accounts with management monthly or as requested.
• Regularly manage and maintain reports relating to accounts receivable function.
• Prepare credit memos, adjustments, and write-offs as requested following company policy.
• Prepare intercompany invoices as requested.
• Manage status of the invoices that are submitted to the customers via email or via portal. If invoices are rejected by customers, follow up with project coordinators, department managers, and/or other related parties to resolve.
• Upload invoices to Customers for multiple departments.
• Ensure that all invoices created by the coordinators are uploaded or submitted to the Customer in a timely manner.
• Prepare AR items/documents yearly per audits requests.
• Manage Customer Re-sale Certificates to make sure that the company is billing properly.
• Prepare monthly aging and spreadsheets for departments with outstanding invoices.
• Distribute invoice registers to management monthly or as requested.
• Help Prepare and submit monthly and quarterly sales tax return when needed
• Update sales tax information by city/county in the accounting system.
• Perform credit and bank/trade reference check on new customers, set up new accounts in the account system, and maintain credit application, W-9, and other related documentation we received from the new customers.
• Record sales clearing transactions for month-end closing.

Required Skills & Qualifications

• 2+ years of Accounts Receivable or accounting experience
• Strong understanding of invoicing, collection, cash application
• Proficiency in accounting software (e.g.Sage, Dynamics)
• High Attention to Detail and accuracy
• Knowledge of Excel

Hourly wage: $25-30/hr

EEO is an Equal Opportunity Employer

Motive Energy Telecommunications provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver's license issued under section 12801.9 of the California Vehicle Code), ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law. Motive Energy Telecommunications complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Motive Energy Telecommunications expressly prohibits any form of unlawful employee harassment or discrimination based on any of these protected categories.

The duties and responsibilities described above are not a comprehensive list and that additional tasks may be assigned. The scope of the job may change as necessitated by business demands.