Administrative Assistant 3

JOB TITLE: Administrative Assistant 3
LOCATION: San Jose, CA
PAY RANGE: $30 - $36/hr.
DURATION: 1 year and 4 months

TOP 3 SKILLS:

• Expert-level Microsoft Outlook, including complex executive calendar management, meeting coordination, delegate access, shared mailboxes, and inbox management.
• Expert-level Microsoft Teams, including scheduling and managing meetings, collaboration, file sharing, and supporting virtual executive engagements.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, OneNote, and SharePoint, with experience supporting senior executives in a fast-paced environment.

Company:
Our client is a global leader in creative software, offering innovative tools for digital media creation, design, and marketing.

Duties:

• Apply job skills and company policies and procedures to complete a wide range of administrative tasks.
• Work on assignments that are moderately complex in nature, where judgment is required in resolving problems and making routine recommendations.
• Normally receive no instruction on routine work and general instruction on new assignments.
• Booking travel arrangements.
• Scheduling meetings.
• Managing calendars.
• Screening and prioritizing incoming mail requests.
• Coordinating arrangements for seminars, workshops, and meetings.
• Plan and organize off-site team meetings.

Skills:

• Expert-level Microsoft Outlook, including complex executive calendar management, meeting coordination, delegate access, shared mailboxes, and inbox management.
• Expert-level Microsoft Teams, including scheduling and managing meetings, collaboration, file sharing, and supporting virtual executive engagements.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, OneNote, and SharePoint.
• Experience supporting senior executives in a fast-paced environment.
• Strong organizational, communication, and project coordination skills.
• Ability to manage confidential information with discretion.
• Proven ability to prioritize competing requests and work independently.

Education/Experience:

• 6-9 years of experience

BENEFITS SUMMARY: Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.

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