Executive Assistant

Executive Assistant

LHH is actively seeking an Executive Assistant for one of our top clients in NYC! This will be a contract to hire opportunity with our client and will be hybrid to their office in Manhattan. This role will be supporting 2 Senior VPs.

About the Role

A dynamic and fast-paced organization is seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to its senior leadership team. This role is critical to ensuring smooth day-to-day operations, enabling effective decision-making, and fostering effective communication across the organization. The ideal candidate thrives in a high-performance environment, exercises sound judgment, and maintains the highest standards of confidentiality and professionalism.

Key Responsibilities

• Manage complex calendars, schedules, and travel arrangements for senior leadership, ensuring efficient use of time and seamless coordination of priorities.
• Prepare high-quality presentations, reports, correspondence, and meeting materials to support leadership initiatives and business objectives.
• Coordinate meetings across multiple functions and stakeholders, including scheduling, agenda preparation, logistics, and follow-up on action items.
• Support the planning and execution of leadership meetings, business reviews, and strategic initiatives.

Communication & Stakeholder Management

• Serve as a trusted point of contact between senior leadership and internal and external stakeholders.
• Facilitate timely communication, ensuring priorities, requests, and deliverables are effectively managed and executed.
• Build and maintain strong working relationships across departments and organizational levels.

Confidentiality & Professionalism

• Handle highly sensitive and confidential information with discretion and integrity.
• Demonstrate professionalism in all interactions while representing the leadership team and organizational values.

Project & Administrative Support

• Provide flexible support for special projects, leadership initiatives, and business priorities as needed.
• Manage multiple competing priorities and deadlines while maintaining exceptional attention to detail.
• Assist with expense reporting, documentation management, and other administrative activities to support executive effectiveness.

Qualifications

Education

• Bachelor's degree in Business Administration or a related field preferred.

Experience

• 35 years of experience supporting senior executives or leadership teams in an executive or administrative support role.

Skills & Competencies

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel)
• Expertise in calendar management and travel coordination
• Strong stakeholder management and relationship-building skills
• Ability to maintain strict confidentiality and exercise sound judgment
• Adaptability and flexibility in a dynamic business environment
• Detail-oriented with strong problem-solving capabilities
• Results-driven mindset with the ability to prioritize effectively
• Experience preparing professional presentations, reports, and meeting documentation
• Financial acumen, including expense management and reporting
• Cultural awareness and a customer-centric approach

Why Join Us?

This is an opportunity to work closely with senior leaders in a collaborative and fast-moving environment where your contributions will have a direct impact on organizational success. The role offers exposure to strategic initiatives, cross-functional collaboration, and professional growth opportunities.