Office Services Coordinator

Job Description

Job Description

Office Services Coordinator

Compensation: $24-$26/hour
Status: Full-Time, Non-Exempt  M-F  Days

Position Overview

As the Office Services Coordinator, you will serve as a key operational partner supporting office administration, communication, scheduling, workplace services, and departmental coordination. You will play a vital role in keeping day-to-day operations running smoothly and efficiently.

What You'll Do

Office & Workplace Support

• Manage day-to-day office operations and administrative services.
• Coordinate mail distribution, supply inventory, and office resources.
• Support document management activities, including scanning, copying, and filing.
• Assist with basic facility coordination and workplace organization.
• Welcome and assist visitors, customers, vendors, and contractors.
• Maintain a professional, organized, and efficient work environment.

Administrative & Operational Coordination

• Provide meeting support, including preparing agendas, taking meeting minutes, and tracking action items.
• Review incoming sales orders for accuracy and completeness.
• Monitor calendars, schedules, and office commitments.
• Support managers and supervisors with administrative projects and documentation.
• Coordinate communication across company locations and departments.
• Assist with company events, announcements, and employee communications.

Compliance & Business Support

• Serve as a liaison between management and facility compliance activities.
• Help ensure critical deadlines, certifications, and compliance requirements are met.
• Track and follow up on key administrative deliverables.
• Support special projects and operational initiatives as needed.

What Makes You Successful

You are someone who enjoys helping others, staying organized, and keeping multiple priorities moving forward at once.

Key Traits & Competencies:

• Organized & Detail-Oriented: Highly meticulous with strong task-tracking abilities.
• Strong Communicator: Excellent verbal/written communication and customer service skills.
• Professional & Dependable: Approachable, reliable, and grounded in confidentiality.
• Collaborative & Independent: Comfortable working self-directed or as part of a team.
• Adaptable: Capable of prioritizing tasks and managing changing priorities gracefully.

Qualifications

Required Qualifications

• Experience: 1–2 years of administrative, office support, receptionist, or coordinator experience.
• Education: High School Diploma or GED.
• Software Proficiency: REQUIRED Strong knowledge of the Microsoft Office Suite ( Outlook, Word, Excel, PowerPoint, Teams ).
• Technical Skills: Experience with office equipment (printers, scanners, postage systems) and multi-line phone systems.
• Time Management: Demonstrated ability to prioritize tasks and manage multiple responsibilities effectively.

Preferred Qualifications

• Post-secondary education (Associate's or Bachelor's degree).
• Experience supporting operations, manufacturing, engineering, or production environments.

Physical Requirements

• Lifting: Ability to lift 30–50 lbs when handling office supplies, shipments, or records.
• Stationary Work: Ability to sit for extended periods while performing administrative duties.
• Equipment Use: Frequent use of computers, office equipment, and telephones.

Temp-to-Hire Benefits
• Paid Sick and Safe Leave based on Washington State or Oregon State Law (depending on the state you work in)
• Eligibility to purchase medical, dental, vision, and term life insurance benefits
• Vacation Pay – one week offered after 2,000 hours worked
• Holiday Bonus – 5 days*

Employers Overload is an Equal Opportunity Employer committed to employing a diverse workforce.

Employers Overload has been on the forefront of workforce solutions for more than 75 years. We thrive by focusing on what we do best: providing innovative workforce solutions to high quality organizations in the markets we service.

We partner with some of the most successful companies in our area to offer workplace opportunities to qualified candidates. We specialize in full-time, long-term positions and offer standard benefits. We also offer part time and temporary positions when available.

We are currently looking for skilled employees with a dedication to their given industries. Call us now to speak with someone on our team who can help you find your next opportunity!

We look forward to working with you.

Employers Overload is an Equal Opportunity Employer, committed to employing a diverse workforce.

Company Description

Employers Overload has been on the forefront of workforce solutions for more than 75 years. We thrive by focusing on what we do best: providing innovative workforce solutions to high quality organizations in the markets we service. \r\n\r\nWe partner with some of the most successful companies in our area to offer workplace opportunities to qualified candidates. We specialize in full-time, long-term positions and offer standard benefits. We also offer part time and temporary positions when available. \r\n\r\nWe are currently looking for skilled employees with a dedication to their given industries. Call us now to speak with someone on our team who can help you find your next opportunity! \r\n\r\nWe look forward to working with you.\r\n\r\nEmployers Overload is an Equal Opportunity Employer, committed to employing a diverse workforce.