College Clerical Assistant II (Advising Department)

COLLEGE CLERICAL ASSISTANT II (ADVISINGDEPARTMENT)

HAROLD WASHINGTON

CITY COLLEGES OF CHICAGO

City Colleges of Chicago’svision is to be recognized as the city’smost accessible higher education engine of socioeconomic mobilityand racial equity – empowering all Chicagoans to take part inbuilding a stronger and more just city. The community collegesystem’s more than 3,500 faculty and staff servemore than 70,000students annually at seven colleges and five satellite sites.

PRIMARY OBJECTIVE:

Under supervision, performs a variety ofroutine clerical duties in a college administrative or departmentaloffice; and performs related duties as required. Harold Washington College is proud to be a member of the CaringCampus network. Caring Campus is a model of professionaldevelopment that works to implement strong and consistentbehavioral commitments for all employees in regard to how theyinteract with students. As a result of this work, employees becomeengaged with students on a level that has not occurred before. Thecore benefit of this work is making a connection with students,many of whom have not had an adult who has cared about them in aneducational system.

DUTIES & RESPONSIBILITIES:

Operates computer equipment utilizing word processing softwareto produce a variety of materials including exams, studenthandouts, faculty lists and handbooks, teacher program forms,narrative reports and general correspondence; maintains generaloffice and college program files. Answers telephones, takes messages and transfers calls toappropriate personnel. Sorts and distributes incoming mail. Assists in reviewing time sheets and prepares attendancereports for payroll processing. Prepares purchase requisitions forsupplies and equipment, reviews invoices and purchase orders toensure correctness of charges and to verify delivery of ordereditems. Provides information to student inquiries regardingregistration, financial aid, departmental course offerings andpolicies. Maintains and updates student academic records, financial aidreports, registration forms and transcripts. Maintains and updatescollege course data and inputs student registrationinformation. Adheres to CCC Customer Service Excellence standards. Performs related duties as required.

QUALIFICATIONS:

Graduation from high school supplemented by one year ofclerical and keyboarding experience in an office setting; or anequivalent combination of training and experience. Proficient in PC desktop and related software programs. Abilityto operate a personal computer. Ability to keyboard 45 words per minute. Ability to followverbal and written instructions. Skill in basic filing, record keeping and operation of avariety of office machines. Jane S. Barnes (electronic signature) 09/21/10 Salary Range: $48,389.15 - $50,808.61 Offered salary will be determined by the respective collectivebargaining agreement and applicant's education, experience,knowledge, skills and abilities. Benefits information is found at #J-18808-Ljbffr City Colleges of Chicago