Administrative/Personal Assistant

Our client is seeking an Administrative Assistant to work as Second Assistant to support the Partner’s current Executive Assistant and assist with planning, organizing, and executing a wide range of executive, personal, and family-related tasks. This position will work out of the client’s Greenwich office but will also require frequent presence at properties in Connecticut & New York. Fully onsite Monday-Friday 8:30am-5:30pm, travel between Connecticut and New York

Contracted assignment with the possibility of permanent hire

Pay Rate $40-46/hour

Responsibilities:

Ability to work independently and as part of a team to plan, organize, and execute all manner of personal and executive assistant functions

Serve as backup for Greenwich office receptionist when she is out, covering lunch delivery, attendance tracking & conference rooms

Assist with coordinating domestic and international travel including car services, hotel arrangements, dinner reservations, activities, visas and flights

Calendar management via Outlook/Excel/Google Sheets including internal/external meetings, conferences, travel, dinner reservations and personal appointments including for family/children

Assist with a variety of household tasks and frequently run personal errands including gift purchases, returns, car maintenance, and household shopping as needed

Create and update detailed excel spreadsheets for tracking of contacts lists, birthdays, holiday card mailing lists, household service providers, car maintenance, etc.

Phone management and interaction with internal/external business associates and family

Liaise with office and household staff to make sure all needs are met seamlessly

Monitor and organize to-do lists, deadlines, etc. and regularly send updates and reminders to the Partner’s current Personal/Executive Assistant, the partners and their families as needed

Assist with business tasks and assisting with ad-hoc projects

Maintain discretion and confidentiality in all matters while meeting deadlines & maintaining accuracy & detail

Required Qualifications:

Exceptional judgment, written and verbal skills

Demonstrated success & significant experience with Google Suite and Microsoft Office Suite

Valid Driver’s license and clean driving record

Ability to establish priorities, maintain a variety of projects and activities simultaneously and to complete work in a thorough, accurate and timely manner

Ability to adapt to an ever-changing work environment by managing competing demands; ability to deal with frequent changes, delays or unexpected events

Flexibility to travel around Connecticut/Manhattan as needed and work out of executive’s personal residences or corporate office

Confidence, assertiveness and strong interpersonal skills

If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.comand connect with us on Facebook, and LinkedIn. Opportunity Awaits#LI-AC6