Office Manager

#140427 Office Manager Filing Deadline: Mon 7/20/2026 Global Initiatives (GI) mission is to promote and support international education and exchange for the entire UC San Diego campus. GI provides the UC San Diego community with experiences that foster the development of international knowledge, skills, and sensitivities. GI supports UC San Diego international students, faculty, scholars, and education abroad participants with services that improve the quality of their intercultural experience and contribute to their academic and research success. GI facilitates and promotes UC San Diego's participation in global scholarship, international educational exchange, and scholarly investigation. Under the supervision of the Director of Study Abroad, manage all administrative operations, planning and office allocation of the Study Abroad Office. Participate as a member of the outreach team, and supervise student assistants. Collaborate with technical support staff on Study Abroad database and website. Interact with UC San Diego students, staff, parents, program providers, and the general public on behalf of the Study Abroad Office. Compile and analyze data to prepare reports (including assistance with the Study Abroad Annual Report). Serve as PPS preparer and timekeeper for Study Abroad student staff. With training, assist with Study Abroad budget analysis. Coordinate and execute supply purchasing/distributing, travel/general reimbursements, departmental recharge processes, and occasionally handle cash for all Study Abroad staff and programming. Monitor budget expenditures, identify spending patterns, and project future expenses for annual EXPO event, Student General Orientation, Parent/Family Orientation, Outreach Team, and Returnee Services. Provide support to Study Abroad staff (as needed), including assistance with Study Abroad programming. Participate in long‑range planning for clerical/administrative needs within overall goals of the Study Abroad Office. This position requires the ability to be proactive, multi‑task, establish priorities, and use creativity in a fast‑paced and changing environment with constant deadlines. QUALIFICATIONS Demonstrated skill to communicate clearly, effectively, tactfully, flexibly and patiently in person, on the phone, and in writing to a diverse population including internationals, academicians, students, staff, and community volunteers. Demonstrated skill to work as a team member to create, promote, and staff programs for students, staff, and community. Ability to initiate and complete projects with close attention to detail. Ability to efficiently organize, set priorities, and meet deadlines. Experience using, developing and maintaining computerized records in database software. Expertise in Microsoft Office Suite including PowerPoint, Word, and Excel. Proficient in the use of database software, In‑Design, Adobe Acrobat, Dreamweaver, and web‑based research. Demonstrated skills and knowledge in website writing, technologies, and current approaches to increase user access and functionality. Demonstrated skill to provide work direction to student assistants in a busy office. Ability to track and project budget expenditures. Ability to work in a high‑volume, fast‑paced environment. Knowledge of proper format, grammar, and spelling to compose and edit correspondence, newsletter, reports, and websites. Ability to compile and analyze data, to produce reports, and to recommend and implement changes to programs. SPECIAL CONDITIONS Job offer is contingent upon satisfactory clearance based on Background Check results. Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay. May be required to work occasional evenings and weekends to participate in outreach programming, various orientations, and other campus events. Annual Full Pay Range: $61,429 - $88,030 (will be prorated if the appointment percentage is less than 100%). Hourly Equivalent: $29.42 - $42.16. Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. For the University of California’s Anti‑Discrimination Policy, please visit UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Misconduct means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. #J-18808-Ljbffr