Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

ATEX Distributing | Orlando, FL

Pay: $26.00–$31.00 per hour
Schedule: Full-Time | Monday–Friday | Onsite
Department: Finance
FLSA Status: Non-Exempt

About the Opportunity

ATEX Distributing is seeking an experienced, detail-oriented Accounts Payable Specialist to join our Orlando team.

This opportunity is ideal for someone who enjoys more than simply processing invoices. We're looking for a professional who takes ownership, identifies opportunities for improvement, and wants to play a meaningful role in strengthening our accounting operations.

Reporting directly to the Controller, you'll manage the full accounts payable cycle, work closely with Purchasing and other departments, and help improve processes as our company continues to grow.

For the right candidate, this position offers the opportunity to develop into an AP Lead or Manager role as the function expands.

What You'll Do

Accounts Payable & Vendor Management

• Manage the full accounts payable cycle, including invoice processing, three-way matching, GL coding, approvals, and payments.
• Prepare and process weekly payments through ACH, checks, wires, and virtual cards.
• Reconcile vendor statements, investigate discrepancies, and maintain positive vendor relationships.
• Partner with Purchasing to resolve pricing, quantity, freight, and purchase order discrepancies.
• Maintain accurate vendor records, including W-9 documentation, 1099 status, and banking verification controls.
• Own month-end AP close activities, including aging reconciliations, accruals, and resolution of outstanding items.
• Support annual 1099 reporting and year-end audit requirements.

Process Improvement & Reporting

• Identify recurring discrepancies and recommend solutions to improve accuracy and efficiency.
• Help develop and document accounts payable procedures and internal controls.
• Support AP automation and workflow improvements using NetSuite and related platforms.
• Prepare accounts payable reports and key performance metrics for leadership.
• Cross-train with other accounting team members and provide backup coverage as needed.

What We're Looking For

Required Qualifications

• 3–5 years of hands-on, full-cycle accounts payable experience, including month-end close and vendor reconciliations.
• High school diploma or GED.
• Intermediate Microsoft Excel skills, including pivot tables and lookup functions.
• Understanding of accounts payable controls, segregation of duties, and 1099 requirements.
• Strong organizational, analytical, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities.

Preferred Qualifications

• Experience in distribution, manufacturing, or another inventory-driven environment.
• Experience with NetSuite, particularly vendor bills, purchase order matching, and payment processing.
• Familiarity with AP automation or bill-payment platforms, particularly Ramp.
• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience training or supporting other accounting team members.

What Makes Someone Successful Here?

We're looking for someone who:

• Takes pride in accuracy and accountability.
• Enjoys investigating discrepancies and solving problems.
• Can balance day-to-day transaction processing with opportunities to improve processes.
• Communicates effectively with vendors and internal teams.
• Is comfortable working independently and taking ownership of results.
• Is eager to continue learning and grow professionally.

Why Join ATEX?

At ATEX Distributing, you'll have the opportunity to make a meaningful contribution to a growing organization. You'll work closely with leadership, collaborate across departments, and help shape the future of our accounts payable processes.

We're looking for someone who wants to build a career, not simply fill a position.

Ready to take the next step? We'd love to hear from you!

Equal Employment Opportunity

ATEX Distributing is an Equal Opportunity Employer. We consider qualified applicants without regard to any characteristic protected by applicable federal, state, or local law. Reasonable accommodations are available during the application process.