Receptionist

Description

Join GPI and Be the Face of Our Long Island Office

GPI is seeking a friendly, professional, and highly organized Receptionist to join our Melville, NY office. As the first point of contact for visitors, clients, and employees, you will play a critical role in creating a positive, welcoming experience while supporting the day-to-day operations of a busy engineering office.

Do you value a company that puts employee satisfaction and belonging at the forefront of who they are? If so, GPI wants you! GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked among the Top 100 Engineering Firms by Engineering News-Record, GPI is a forward-thinking, employee-focused organization committed to excellence and professional growth.

Responsibilities

• Greet and assist visitors, clients, and employees in a courteous and professional manner
• Answer and direct incoming phone calls and emails
• Manage the front desk and maintain a welcoming reception area
• Coordinate conference room scheduling and visitor check-ins
• Receive, sort, and distribute incoming mail and packages
• Assist with office supply inventory and ordering
• Provide administrative support to office leadership and staff
• Prepare correspondence, reports, and other business documents as needed
• Coordinate meetings, appointments, and office events
• Perform data entry, filing, scanning, and other clerical duties
• Support special projects and other administrative tasks as assigned

Qualifications

• High school diploma or equivalent required; Associate degree preferred
• 1-3 years of receptionist, administrative assistant, or customer service experience
• Excellent verbal and written communication skills
• Strong interpersonal skills with a customer-service mindset
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Strong organizational and multitasking abilities
• Ability to maintain confidentiality and professionalism at all times
• Detail-oriented with the ability to work independently and as part of a team

Requirements

• Maintain a valid driver's license with a clean motor vehicle report (MVR) for final consideration
• Read, write, and understand plans and directions given in the English language
• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members