Records Clerk

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, offers competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Position Summary We are seeking a professional who thrives in a fast‑paced, deadline‑driven environment to join our Information Governance Team as a Records Clerk located in our Chicago office. You will work on‑site full time (five days per week) and report to the Records Manager. This role requires strong problem‑solving, decision‑making, and communication skills, and resilience in delivering exceptional client service. Key Responsibilities Completes core Records services including: Label review, validation, printing, and provision Indexing material into RMS database Location tracking Onsite and offsite collection audits Processing collections for transfers for departing attorneys and clients Coordinate pickups and deliveries from offsite storage vendors Labeling and auditing of files under Ethical Wall or Legal Hold Locates and retrieves files in response to requests from authorized users Generates ad hoc reports from the Records Management database Assists with office moves and movement of files Performs other general administrative duties as assigned Monitors and audits access to physical and electronic confidential information Qualifications High attention to detail, outstanding organizational skills, strong problem‑solving skills, and the ability to work under pressure to meet strict deadlines. Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation, and a self‑starter who can work well under minimal supervision. Education & Prior Experience High school diploma; college degree is a plus. Technology Computer proficiency in Windows‑based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook. Experience with Records Management Systems such as FileTrail or LegalKEY is a plus. Excellent computer skills and the ability to learn new software applications quickly. Understanding of AI capabilities, limitations, and responsible use in a professional environment, and familiarity with, or willingness to learn, firm‑approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality. Physical Requirements While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments. This position may also be sedentary and require the employee to sit for extended periods of time. Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment. Requires physical mobility, including the ability to move frequently as needed for mail and supplies delivery or other similar tasks, ability to bend, lift, push, pull required; ability of handling heavy objects (40 lbs or less) and overhead reaching, as well as walk and stand for long periods of time. Pay The expected pay range for this position is: $22.87 - $26.04 per hour . Actual pay will be adjusted based on experience, location, and other job‑related factors permitted by law. Benefits Full time employees may be eligible for a discretionary bonus Health insurance with an optional HSA Short term disability Long term disability Dental insurance Vision care Life insurance Healthcare and Dependent Care Flexible Spending Accounts 401K Vacation Sick time An employee assistance program Voluntary accident insurance Voluntary life Voluntary disability Voluntary critical illness and cancer insurance Pet insurance Commuter and Transit programs may also be available in certain markets EEO Statement GT is an EEO employer with an inclusive workplace committed to merit‑based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non‑discrimination on any protected basis. Company Information Greenberg Traurig (GT) is a global law firm with 51 locations worldwide, committed to ensuring a safe and transparent recruitment process. Our team is recognized by rankings in current Chambers & Partners Guides and many lawyers are listed in The Best Lawyers in America. Since 1967, we have built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. #J-18808-Ljbffr