Civil Litigation Legal Secretary

Civil Litigation Legal Secretary

Location: San Jose, CA (Hybrid)
Schedule: Primarily remote with occasional onsite work in the San Jose office
Employment Type: Contract - 4 Months

Position Overview

Our client, a leading property and casualty insurance organization, is seeking an experienced Civil Litigation Legal Secretary to support two attorneys handling insurance defense litigation. This role is ideal for someone who thrives in a fast-paced, paperless legal environment and has experience supporting civil litigation matters from case inception through resolution.

Responsibilities

• Provide legal administrative support to two Civil Litigation attorneys.
• Draft, edit, and prepare legal correspondence, pleadings, and other legal documents.
• Maintain and organize electronic case files in a paperless environment.
• Manage attorney calendars, court appearances, filing deadlines, and scheduling.
• Coordinate depositions, medical examinations, arbitrations, hearings, and expert witnesses.
• Electronically file legal documents with California courts.
• Track case activity and proactively manage deadlines and follow-up tasks.
• Handle confidential legal information with professionalism and discretion.

Required Qualifications

• 3-5 years of experience as a Legal Secretary or in a similar legal support role.
• Experience supporting civil litigation or insurance defense attorneys.
• Strong knowledge of legal terminology, court procedures, and legal document formatting.
• Experience with electronic court filing (e-filing), preferably in California courts.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Experience working in a fully electronic, paperless legal environment.
• Proficiency with:
  • Microsoft Office 365
  • Microsoft Teams
  • OneDrive
  • Adobe Acrobat/PDF editing
  • Legal case management software
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• California Notary Public license.
• Experience with e-Docs, TeamConnect, or similar legal management systems.
• Knowledge of California court rules and local filing procedures.
• Experience with California state court e-filing systems.

Ideal Candidate

We're looking for someone who is:

• Highly organized and detail-oriented.
• Proactive and able to anticipate attorney needs.
• Comfortable juggling multiple deadlines in a fast-paced legal environment.
• A collaborative team player with strong customer service and communication skills.
• Adaptable and comfortable working in a hybrid environment.

Work Environment

• Hybrid schedule with primarily remote work.
• Occasional onsite attendance required at the San Jose, CA office for business needs, meetings, or team collaboration.

Benefits

Eligible contractors may receive:

• Medical, dental, and vision insurance
• Supplemental accident, critical illness, and hospital indemnity coverage
• 401(k) retirement savings plan
• Life and disability insurance
• Employee Assistance Program (EAP)
• Legal assistance benefits
• Pet insurance
• Employee discount programs through preferred vendors

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment
PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.