Senior Digitization Analyst

Digitization Analyst

The Digitization Analyst supports the delivery of a federal records digitization and intelligent document processing (IDP) program. This role contributes to the conversion of paper records into high-quality digital formats and assists in implementing metadata tagging, quality control processes, and system integrations that improve data accessibility and retrieval.

The analyst collaborates with cross-functional teams—including vendors, data managers, and federal stakeholders—to execute digitization workflows in alignment with federal records management standards (e.g., NARA requirements) and client technical environments. This role operates under guidance from senior team members and contributes to oversight activities through quality validation, reporting, and issue resolution.

What You Will Do:

• Support chain-of-custody processes by tracking file movement across vendors and storage providers
• Identify and escalate discrepancies in inventory and transfers for resolution
• Execute quality assurance checks (automated and manual) to validate completeness, legibility, and accuracy
• Conduct sample-based QC reviews and document exceptions for escalation and remediation
• Apply and validate metadata tagging in accordance with defined schemas and standards
• Review extracted data fields and flag inconsistencies or missing values for correction
• Support OCR/ICR processing and validate outputs for accuracy and usability
• Assist in testing multilingual processing and document extraction performance
• Coordinate with technical teams to support ingestion of digitized files and metadata into client systems (e.g., Palantir Foundry, Databricks)
• Perform validation checks to ensure data integrity, formatting, and compliance with security requirements
• Assist in testing and validation of search capabilities (keyword, semantic, or image-based)
• Provide feedback on search relevance, metadata usability, and data accessibility
• Support requirements documentation, status reporting, and preparation of metrics (e.g., throughput, backlog, QC results)
• Collaborate with internal teams and stakeholders to track progress and resolve operational issues
• Identify opportunities to improve digitization workflows, metadata quality, and QC processes
• Document lessons learned and support updates to standard operating procedures

What You Will Need:

• Bachelor's degree. Additional Four Years exp will be needed in lieu of degree.
• Minimum of Four (4) years of experience in technology consulting, data management, digitization, or related field
• Familiarity with high-volume scanning, OCR/ICR processes, and quality control practices
• Experience applying metadata schemas, validating extracted data, and performing quality checks
• Ability to support multi-step workflows, coordinate across teams, and track deliverables
• Ability to identify data inconsistencies, troubleshoot issues, and support resolution efforts.
• Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.
• Candidates from DC Metro area are preferred as they may need to go to client site when needed.

What Would Be Nice To Have:

• Exposure to federal records management, digitization programs, or archival processes.
• Familiarity with NARA standards (e.g., 36 CFR 1236), retention policies, or digitization best practices
• Experience with OCR tools (e.g., ABBYY), document processing tools, or cloud-based data platforms (e.g., AWS, Databricks, Palantir Foundry)
• Understanding of basic data security and privacy principles (e.g., PII handling, FISMA concepts)
• Certifications : AIIM CIP, CRM, or other records/data management certifications

The annual salary range for this position is $75,800.00-$113,600.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
• Transit and Parking Commuter Benefits
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Care.com annual membership
• Employee Assistance Program
• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
• Position may be eligible for a discretionary variable incentive bonus

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you require an accommodation, please contact Guidehouse Recruiting at View phone number on click.appcast.io or via email at View email address on click.appcast.io. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or View email address on click.appcast.io. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse's Ethics Hotline. If you want to check the validity of correspondence you have received, please contact View email address on click.appcast.io. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant's dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.