Administrative Assistant

Job Description

Job Description

Administrative Assistant

We are seeking a reliable, highly organized, and detail-oriented Administrative Assistant to join our team. The ideal candidate will be comfortable handling financial, administrative, and operational responsibilities while managing multiple priorities in a fast-paced work environment.

Key Responsibilities:

• Prepare, organize, and file billing invoices and payment records
• Check, sort, and organize incoming mail
• Update and maintain credit card balances
• Process credit card, property tax, utility, vehicle insurance, and vehicle registration payments
• Process payroll accurately and on time
• Track and reconcile company expenses
• Maintain wire transfer tracking records
• Prepare and notarize documents as needed
• Prepare and process monthly sales tax payments
• Maintain organized and confidential employee files
• Post job listings, review applications, and manage applicants
• Track employee PTO, sick time, and attendance
• Book business and personal travel and prepare detailed itineraries
• Schedule appointments and maintain company calendars
• Conduct monthly filing audits to ensure records are complete and organized
• Edit and update agreements and administrative documents
• Assist with additional administrative and operational tasks as needed

Qualifications:

• Previous administrative, office management, bookkeeping, or related experience preferred
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to manage confidential financial and employee information
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, Google Workspace, and general office software
• Ability to work independently and manage multiple responsibilities
• Payroll, bookkeeping, or QuickBooks experience is a plus
• Florida Notary Public certification is preferred or willingness to become a notary

Position Type: Full-Time
Work Setting: In-Person

We are looking for someone dependable, professional, proactive, and willing to take ownership of their responsibilities.

To apply, please submit your résumé and a brief introduction explaining your relevant experience.