Accounts Payable Specialist

Job Opportunities Use the Government Jobs tab to search through your municipality's employment opportunities. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button. All applicants MUST submit an employment application The City of Manvel offers an excellent benefits package including a voluntary ICMA 457 deferred compensation program, as well as membership in the Texas Municipal Retirement System (TMRS) with a 2:1 employer match. The City of Manvel pays all premiums for the employee’s Medical, Dental, Vision, long-term disability protection, and life & AD&D insurance. The City of Manvel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetics information, pregnancy, or any other protected characteristic as outlined by federal, state or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

JOB SUMMARY

Under the supervision of the Accountant this position performs a variety of routine to complex municipal accounting work. Responsible for daily tasks related to Accounts Payables all of which will maintain security controls throughout the Finance Department. This position will be involved with every aspect of municipal accounting and will serve as back-up to Utility Billing when needed.

EXAMPLES OF ESSENTIAL FUNCTIONS

Invoice & Claim Processing: Receive, review, and code vendor invoices, travel claims, and credit card transactions. Perform three-way matching against purchase orders and receiving reports to verify public expenditures Disbursement & Payment Execution: Prepare and execute check runs, ACH batches, and wire transfers while monitoring cash flow and payment schedules. Vendor & Record Management: Maintain vendor master files, process W-9 forms, and ensure accurate year-end 1099 reporting. Compliance & Auditing: Enforce local, state, and federal procurement regulations, internal controls, and sales tax exemptions. Support annual financial audits by pulling distribution registers and reconciling accounts. Department Support & Training: Serve as the primary point of contact for vendor inquiries and train internal departments on public purchasing policies. Monitors monthly budget reports and assists departments to meet budgetary goals. Assists in the annual audit and mid-year audit. Assists in preparing fixed asset form. Reviews monthly purchasing credit card reports to verify receipts and ensure transactions are accurate and reconciled. Supports utility billing when needed, including assisting with customer inquiries, account setup, payment processing, and related administrative functions. Other duties as reasonably assigned.

GENERAL QUALIFICATIONS

Knowledge of data processing as it relates to record keeping and reporting. Knowledge of modern office equipment, computers and software. Ability to establish accounting systems, procedures and controls. Ability to read, understand, interpret and apply laws, policies, rules, contracts, guidelines and professional practices. Ability to understand and carry out oral and written instructions and communicate the need for clarification or further guidance. Ability to maintain positive relationships with coworkers and citizens. Ability to work independently and problem-solve difficult situations that may be complex accounting tasks. Ability to take FEMA training classes and participate as part of the City’s emergency operations when needed.

REQUIREMENTS

Training and Experience Three to five years of experience, with preference given to candidates with previous local government or public sector. Combination of education and experience required to perform all tasks. Knowledge, Skills, and Abilities Knowledge of GAAP, GASB, and fiscal functions and practices. Municipal accounting, purchasing, water, wastewater, customer services, and municipal operations. Physical Requirements Some tasks involve the regular, and at times sustained, performance of heavier physical tasks such as walking over rough or uneven surfaces, bending, stooping, working in confined spaces, and lifting or carrying moderately heavy (20-50 pounds) items. Ability to sit and use a personal computer for extended periods of time. Some tasks require exposure to adverse environmental conditions (e.g., dirt, cold, rain, fumes). Some tasks require exposure to extreme heat/cold or extreme weather conditions. Some tasks require exposure to strong odors and/or smoke. Some tasks require exposure to strong and/or toxic chemicals. Some tasks require exposure to dust or pollen. Sensory Requirements Some tasks require sound perception. #J-18808-Ljbffr City of Manvel