Administrative Assistant

Administrative AssistantAt EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you're starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you'll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals.We are seeking an Administrative Assistant to join our Association Management team in our Baton Rouge office. This full-time, non-exempt role reports to a Manager and provides a wide range of administrative and operational support, including basic accounts receivable functions. The role will require 5 days in the office.What It Means to Work for EisnerAmper:Be part of one of the largest and fastest growing accounting and advisory firms in the industryHave the flexibility to manage your days in support of our commitment to work/life balanceJoin a culture that has received multiple top "Places to Work" awardsBelieve that great work is accomplished when cultures, ideas and experiences come together to create new solutionsUnderstand that embracing our differences is what unites us as a team and strengthens our foundationShow up authentically to find inspiration to do our best workWhat Work You Will Be Responsible For:Greet visitors in a professional and courteous mannerAssist Association Coordinators by answering telephones as needed and accurately communicate messagesType, proofread, and prepare reports, correspondence, and related work for the departmentProvide photocopying, scanning, and other document management services, and maintain current firm forms and checklistsCoordinate meetings and help ensure meeting rooms, office space, and storage areas are organized and ready for use by clients and visitorsCoordinate work activities with team members based on priorities to support a consistent team and firm approach to assignmentsPrepare check and cash deposits and deliver deposits to the bank twice a weekProcess credit card transactions three times a weekMaintain an accurate inventory and order and organize office suppliesMake travel arrangements for Coordinators, Managers, and DirectorsManage CPE tracking, registrations, and related administrative needsEnter time for team members on a daily basis when neededPerform administrative functions to support office staff, including processing and organizing incoming and outgoing postageActively participate in staff meetings and training sessionsProvide courteous and prompt service to internal and external customers and prioritize requests in a professional mannerIdentify opportunities to improve service, work processes, and financial performance and assist with quality improvement initiativesPerform other duties and services as assignedBasic Qualifications:High School Diploma or GED is required3-5 years of experience as an Administrative Assistant is preferred1-2 years of experience with accounts receivable and accounts payable is preferredPreferred/Desired Qualifications:Intermediate to advanced proficiency with Microsoft Office, with an emphasis on Microsoft ExcelExperience with Adobe Acrobat, Canva, InDesign, Illustrator, iMIS, ProSystem fx Document, GoToWebinar, and survey software is a plusStrong attention to detail and the ability to work in a highly organized manner in a fast-paced, changing environmentProfessional written and verbal communication skills, including the ability to communicate effectively with a diverse group of individualsA positive, proactive approach with a high degree of professionalism and the ability to maintain confidentialityOther Considerations:May be required to work overtime and weekends, as business needs ariseMay be required to travel and work from different company and client locations, as neededEisnerAmper is proud to be a merit-based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law.About Our Association Management Team:EisnerAmper provides comprehensive management services to associations and nonprofit organizations, including trade associations and professional societies. Our association management professionals serve as an operational backbone, giving organizations the expertise and support they need to run smoothly and grow.From board coordination and membership to communications, events, finance, and administration, our team can function as an organization's outsourced staff or provide targeted support alongside an existing team. We tailor our approach to each association's needs and scale our support as those needs evolve.Our professionals combine the personal attention of a dedicated association management team with the broader resources, technology, and capabilities of a national accounting and advisory firm, helping clients stay focused on their members and mission.About EisnerAmper:EisnerAmper is one of the largest accounting, tax, and business advisory firms, with approximately 450 partners and 4,500 employees across the world. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today and position them for success tomorrow.Our clients represent enterprises of every form, ranging from sophisticated financial institutions to startups, global public firms to middle-market companies, governmental entities as well as high-net-worth individuals, family offices, nonprofit organizations and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys, financial professionals, bankers, investors, and key stakeholders who serve these clients.Should you need any accommodations to complete this application please email: View email address on click.appcast.io Location: Baton Rouge