Management Support Specialist

The Texas Civil Commitment Office (TCCO) is a small state agency focused on providing intensive supervision and treatment to civilly committed sexually violent predators. This Management Support Specialist reports directly to the Deputy Director and provides advanced administrative support to the TCCO operations leadership team. The role requires independent judgment, strong organizational skills, and the ability to handle complex administrative tasks on behalf of the Deputy Director. Responsibilities Provide advanced administrative support as assigned by the Deputy Director. Prepare confidential materials, correspondence, memos, and reports using Microsoft Word and Excel; proofread for accuracy. Maintain official copies of correspondence and manage incoming mail and telephone calls. Coordinate meetings and conference calls, prepare handouts and other materials. Update working documents, processes, and assist in coordinating weekly, monthly, and quarterly reports. Compile and enter data into agency tools; run reports using Excel functions. Conduct research on agency programs, state policies, and related regulations; prepare findings reports. Draft responses for correspondence and develop letters, memos, forms, spreadsheets, and templates. Gather data to prepare complex reports including tracking and summarizing information. Provide information to agency staff, other state agencies, and the public regarding TCCO procedures. Assist in compiling records for Public Information Act requests. Serve as backup for other administrative and operational staff. Perform other duties as assigned or required. Knowledge, Skills, and Abilities Knowledge of accepted business practices, agency rules, regulations, policies and procedures. Proficiency with standard office equipment and Microsoft Office, especially Excel and PowerPoint. Ability to compile data, run reports, create formulas and conditional formatting in Excel. Detail-oriented with strong self-editing skills to produce quality data and written reports. Skill at creating written reports and tailoring them to various audiences. Excellent time-management and organizational skills, prioritizing multiple projects. Ability to handle high-level administrative issues, analyze, and solve work-related communications. Effective written and verbal communication skills. Registrations, Licensure Requirements, and Certifications Valid Texas Driver’s license. Qualifications High school diploma required. Graduation from an accredited college or university with a bachelor’s degree in business administration or a related field is preferred. Three or more years of experience providing advanced administrative office support. College education and experience may be substituted for one another. Compensation and Benefits Salary Range: $3,793.41 – $5,921.25 per month. Shift: Day. Telework: Not Eligible. Travel: Up to 25%. Benefits: Paid time off, defined benefit pension plan, and 100% paid employee health insurance for eligible full‑time employees. EEO Statement All active‑duty military, reservists, guardians, and veterans are encouraged to apply if qualified for this position. ADA Accommodations In compliance with the Americans with Disabilities Act, the agency provides reasonable accommodation during the hiring and selection process for qualified individuals with a disability. Pre‑Employment Checks and Work Eligibility Applicants may be required to pass background and other due diligence checks. HHSC uses E‑Verify; I‑9 documentation must be brought on the first day of work. Telework Disclaimer This position is not eligible for telework. #J-18808-Ljbffr Texas Health and Human Services