Police Digital Records Clerk

Job Description

Job Description

Description:

SUMMARY

The City of Edgewater is a city of approximately 5,500 residents nestled between the cities of Denver, Wheat Ridge, and Lakewood. With amazing walkability, unique businesses, and great people, Edgewater maintains community at the heart of everything we do. We are looking for team members that share our enthusiasm and pride in the Edgewater community.

The City of Edgewater is seeking a full-time Police Digital Records Clerk. This position is responsible for the inventory and management of Body Worn Cameras (BWC) and the management of all digital records and media evidence. The Police Digital Records Clerk works with the city’s information technology (IT) contractor and the Police Department (PD) Property & Evidence Technician regarding system-related issues, as well as assisting with training, auditing, and compliance. This position is responsible for performing digital- and media-related tasks related to the storage, release, and redaction of digital records, media evidence, and other related sources. Work is required outside of regular business hours and includes evenings and weekends.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

· Administers and maintains the Police Department's Body-Worn Camera (BWC) program in compliance with the Enhance Law Enforcement Integrity Act (SB20-217), including program implementation, ongoing operations, equipment inventory, vendor coordination, and staff support.

· Works collaboratively with the City Attorney, City Manager, and Police Department staff to develop, implement, and maintain policies, procedures, and best practices related to body-worn cameras, digital evidence management, records retention, and public records requests.

· Maintains a complete and accurate chain of custody for all digital records and evidence media from intake through final disposition.

· Catalogs, stores, reproduces, redacts, distributes, and disposes of digital records and evidence in accordance with department policies, the Colorado Criminal Justice Records Act (CCJRA), the Colorado Open Records Act (CORA), and applicable records retention requirements.

· Receives, tracks, processes, and responds to requests for criminal justice records from City staff, courts, law enforcement agencies, attorneys, and members of the public.

· Interprets and applies applicable laws, regulations, and policies related to criminal justice records, public records requests, evidence management, and records retention.

· Maintains the security, integrity, and confidentiality of digital records and evidence to ensure information is not altered, lost, stolen, damaged, or improperly disclosed.

· Provides training, instruction, and technical support to Police Department personnel regarding body-worn camera equipment, digital evidence uploads, storage procedures, and records management practices.

· Serves as administrator for the Department's Records Management System (RMS), NICHE, and supports National Incident-Based Reporting System (NIBRS) reporting requirements.

· Addresses customer service issues, complaints, and inquiries related to assigned areas of responsibility.

· Participates in staff meetings, professional development opportunities, and required training.

· Maintains regular and punctual attendance.

· Communicates effectively, both orally and in writing, with employees, elected officials, outside agencies, and members of the public.

· Performs other duties as assigned by the Chief of Police.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skills, and abilities required for the position.

Required Qualifications

· Legal authorization to work in the United States.

· Ability to successfully complete and maintain CJIS compliance requirements, including a pre-employment background investigation, which may include a polygraph examination, psychological suitability evaluation, and drug screening.

· Strong proficiency with computer systems, electronic data processing, databases, and web-based applications.

· Knowledge of digital records and evidence management principles, including the handling, storage, reproduction, redaction, retention, and security of digital media.

· Ability to interpret and apply policies, procedures, and legal requirements related to records management and confidentiality.

· Ability to maintain confidentiality and exercise sound judgment when working with sensitive, confidential, and criminal justice information.

Preferred Qualifications

· Experience working with law enforcement records, digital evidence, public records requests, or secure records management systems.

· Familiarity with National Incident-Based Reporting System (NIBRS) reporting and Records Management Systems (RMS).

· Knowledge of the Colorado Criminal Justice Records Act (CCJRA), Colorado Open Records Act (CORA), and applicable records retention requirements.

· Experience administering or supporting a body-worn camera (BWC) program.

· Experience with the Axon body-worn camera and digital evidence management platform, including Evidence.com and related records management processes.

The City of Edgewater maintains a drug-free work environment. No employee shall report for duty impaired by or under the influence of alcohol or drugs to the slightest degree. Any employee who reports to work impaired by, under the influence of, or in possession of drugs or alcohol shall be relieved of their duties immediately and without pay. Employees are expected to use prescription or legal over-the-counter drugs in the proper manner and dosage and are expected to know whether even the proper use of such drugs may impair their ability to perform their job safely and competently.

EDUCATION/EXPERIENCE

· High School Diploma or GED required

· Associate degree from an accredited college or university is preferred.

· Two (2) years of related working experience in secure records management.

CERTIFICATES, LICENSES, REGISTRATIONS

· Possession of a valid driver's license and the ability to maintain an acceptable driving record.

· Possess or have the ability to obtain First Aid, CPR and AED Certification.

OTHER SKILLS and ABILITIES

· Proficiency in Microsoft Office 365 and the use of computers, databases, and web-based applications.

· Ability to learn and effectively utilize records management systems, digital evidence management platforms, and other law enforcement-related software.

· Strong organizational skills and attention to detail, with the ability to manage multiple assignments, deadlines, and competing priorities.

· Excellent customer service, interpersonal, verbal, and written communication skills.

· Ability to establish and maintain effective working relationships with employees, elected officials, outside agencies, courts, attorneys, and members of the public.

· Ability to work independently, exercise sound judgment, and maintain confidentiality when handling sensitive information.

· Ability to work effectively in a fast-paced environment with minimal supervision.