Payroll and Accounts Payable Specialist

Payroll and Accounts Payable Specialist This position is responsible for supporting the accurate and timely processing of payroll and accounts payable functions. This role ensures compliance with organizational policies, internal controls, and applicable regulations while maintaining a high level of confidentiality and attention to detail. The position serves as a key contributor to the organization's financial operations by ensuring employees and vendors are paid accurately and on schedule, while also providing customer service in the form of information and support to OCCC departments and vendors. Reports To: Assistant Director of Payroll What position(s) reports to this position? None Minimum Education/Experience: High School Diploma/GEDMinimum (3) years' full-time administrative experience working in an office environment. Required Knowledge, Skills & Abilities: Knowledge: Accounts payable processes and procedures Fundamental accounting principles and practices Financial systems and ERP platforms (e.g., Ellucian Colleague, PeopleSoft) Microsoft Office Suite, particularly Excel, Word, and Access Skills: High level of accuracy and attention to detail Strong organizational and time management skills Proficiency in Microsoft Office and financial systems Ability to manage and prioritize high-volume workloads effectively Abilities: Research, analyze, and resolve discrepancies related to invoices, payments, and payroll transactions Communicate clearly and professionally, including in high-pressure or sensitive situations Work efficiently and accurately in a fast-paced, high-volume environment Maintain strict confidentiality of financial and employee information Exercise sound judgment and problem-solving skills in resolving financial discrepancies Collaborate effectively with internal departments and external vendors Physical Demands/Working Conditions: The work is sedentary work which requires the person in this position to occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required This position requires the person to frequently communicate with and listen to vendors, administration, faculty, staff, students, and others to perform the essential functions of the position; must be able to exchange accurate information in various situations. This position requires the person to frequently remain in a stationary position. This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position. This position requires the person to frequently operate equipment that involves repetitive motions of the wrists, hands, and/or fingers. This position requires the person to frequently position self to access materials that may be above head or at ground level. This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. Work is performed in an indoor office setting. Work is performed during normal office hours. Preferred Qualifications: Associate's DegreeMinimum (3) years' full-time administrative experience working in an office environment including experience with accounts payable, payroll, Ellucian Colleague, and Peoplesoft. Required Training: Compliance training as assigned by institution Work Hours: Monday-Friday; 8:00am to 5:00pm Department: Finance Admin/Gl Job Open Date: 04/02/2026 HR Contact: Beth Holmes Job Duties: To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Job Duties (Position Specific): Payroll Liability Review and Vouchering: Review and analyze payroll-related liabilities, including federal and state taxes, retirement contributions, benefit deductions, and other withholding's Prepare, process, and submit vouchers to ensure timely and accurate remittance to appropriate agencies and vendors Reconcile payroll liability accounts to support accurate financial reporting Monitor payment deadlines to ensure compliance with regulatory and contractual requirements Verify payment data in accordance with internal controls and financial policies Identify discrepancies and coordinate corrective actions as needed Maintain complete and accurate audit documentation for payroll liabilities and related payments Support internal and external audits by providing required documentation and financial data Accounts Payable Processing: Process vendor invoices in accordance with organizational policies and internal controls Review invoices for accuracy, proper approvals, and appropriate account coding Match invoices to purchase orders and receiving documentation, as assigned Prepare and process payment batches, including checks, ACH, and other electronic disbursements Submit claims for payment through the Office of Management and Enterprise Systems (OMES) Ensure accuracy of account coding and compliance with state and institutional requirements Process checks through the Oklahoma State Treasurer's Webseries (Bottomline Technologies) system, including reissues, voids, and replacements Monitor outstanding invoices and vendor statements to ensure timely resolution and payment Respond to vendor and departmental inquiries in a professional and timely manner Maintain accounts payable records and ensure proper document retention, including scanning into OnBase Payroll Processing Support: Serve as backup for payroll processing on a recurring basis (at least quarterly or as needed) Assist with the preparation, review, and processing of payroll in accordance with established schedules Review payroll transactions for accuracy, completeness, and compliance prior to processing Validate employee earnings, deductions, benefits, and tax withholding's Coordinate with Human Resources and payroll systems to ensure accurate employee data impacting payroll Operational Support and Cross-Training: Create and maintain procedure manuals for assigned responsibilities and processes Support critical functions in the absence of senior team members, including maintaining transmittal files and check runs within Colleague and OMES Assist with BankMobile edit and transmittal processes, as needed Perform other related duties to support departmental operations and continuity Job Duties (Safety / Policy & Procedures): Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur. #J-18808-Ljbffr Oklahoma City Community College