Executive Assistant

Executive AssistantLHH Recruiting is seeking a highly organized and detail-oriented Executive Assistant to support the VP and assist with day-to-day administrative and operational functions with our client in Chandler, AZ. This role is ideal for someone who thrives in a fast-paced environment, is proactive, and can manage multiple priorities while maintaining a high level of professionalism and discretion.Key Responsibilities:Manage and prioritize the VP's communications, including reviewing daily voicemails, preparing transcripts, and ensuring timely follow-up within 24 hoursAnswer, screen, and direct incoming calls while maintaining a professional and welcoming front-office presenceMaintain and coordinate the VP's calendar, scheduling both internal and external appointments while balancing prioritiesTrack and reconcile expense reports for the VP and staff, including matching receipts and credit card transactions to statementsSupport accounts payable processes using QuickBooksCoordinate and arrange quarterly meetings and eventsOrganize weekly catering for multiple office locations, along with planning larger monthly, quarterly, and holiday eventsOrder and manage office supplies, snacks, and beverages for multiple officesOversee equipment logistics for field operations, including tracking, deployment, and monitoring alerts for specialized equipmentAdminister and track client-related financial tools (e.g., controlled-use credit cards), including monitoring notifications and expiration timelinesProvide general administrative and operational support as needed to ensure business continuityQualifications:3+ years of Executive Assistant or senior administrative experience supporting leadership at a VP level.Strong organizational skills with the ability to manage multiple priorities and deadlinesExcellent verbal and written communication skillsHigh level of professionalism, discretion, and attention to detailProficiency with Microsoft Office SuiteAbility to work independently and proactively solve problemsPay Details: $42.00 to $45.00 per hourEqual Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply