Administrative Assistance Specialist

Sempra: Advancing a Better Future for All

At Sempra, a better world begins with better energyand with people who want to make a difference. That's why we're tackling the biggest challenges facing our industry while building a high-performance culture where you can do your best work. Together, our teams support nearly 40 million consumers across the U.S. We're consistently recognized for our long-standing commitment to training, development and inclusion, and we pride ourselves on being a collaborative workplace where diverse perspectives and experiences are valued. Here, you'll have the opportunity to grow your career and help build a better energy futurefor everyone.

Primary Purpose

This position administers a range of administrative services with full proficiency, anticipating routine needs and improving standard processes. Coordinates cross-functional logistics, documents, and communications so teams meet deadlines and compliance requirements. Supports Sempra's Controller & Chief Accounting Officer's teams, including the Assistant Controller, corporate accounting, SEC financial reporting, and accounting research teams.

Duties and Responsibilities

• Assists with setting up new vendors, creating new or increasing balances on existing POs, monitors contract renewals, tracks purchase requisitions, invoices and payments.
• Assists with logistics for onboarding, offboarding and transferring employees.
• Uses business applications, including Ariba, SAP, SHOP Ordering, Access Manager, MyTime, AgileOne, DocuSign, Microsoft 365, and more.
• Operates printers, copy machines, and scanners.
• Owns end-to-end meeting coordination for cross-functional stakeholders, including agendas, minutes, follow-ups, and action tracking.
• Builds and maintains structured electronic records and retention folders that meet policy requirements.
• Prepares draft spreadsheets, trackers, and basic dashboards from source data for manager review.
• Serves as the primary contact for vendors for routine office services and supplies, ensuring cost-effective reorders.
• Supports small event logistics (internal workshops, town halls) and coordinates attendee communications.
• Triages and resolves routine inquiries from employees or external parties, escalating nonstandard requests.
• Performs other duties as assigned.

Education

• High school diploma or equivalent is required.

Experience

• Typically requires 3 years of related experience.
• Must reside in Southern California or be willing to relocate upon hire.

Knowledge, Skills and Abilities

• Good organization skills, attention to detail, and proactive thinking, with ability to juggle multiple tasks
• Team player - always willing to help when can.
• Ability to prioritize competing requests and adjust support accordingly.
• Ability to resolve non-routine administrative issues using precedent and judgment.
• Ability to work with limited supervision while adhering to standards.
• Knowledge of end-to-end administrative support processes within an assigned function or team.
• Knowledge of internal policies, approval paths, and office protocols.
• Skill in explaining administrative procedures and requirements to colleagues.
• Skill in maintaining consistency and confidentiality across multiple work streams.