Legal Assistant

We are seeking a highly organized, detail-oriented Legal Assistant to provide administrative and legal support to multiple attorneys and/or paralegals. The ideal candidate is proactive, adaptable, and able to manage competing priorities while maintaining accuracy in a fast-paced legal environment. This position requires knowledge of legal terminology, document preparation, and federal and state court procedures, including electronic filing in multiple jurisdictions. Key Responsibilities and Qualifications Accurately manages assigned attorney and paralegal calendars, including deadlines, hearings, appointments, meetings, reminders, and other scheduled events. Coordinates scheduling for meetings and other calendar events, including conference room reservations, travel, and video or teleconference arrangements. Maintains deadline reminder systems and communicates upcoming deadlines and important dates to assigned attorneys and paralegals. Maintains client files, both electronic and paper, in an organized and timely manner. Transcribes, drafts, and revises a variety of legal documents, including but not limited to correspondence, pleadings, agreements, contracts, deeds, exhibits, spreadsheets, and other legal or administrative documents. Proofreads correspondence, pleadings, and other legal documents, including documents prepared by others, with exceptional attention to detail to ensure accuracy, consistency, and compliance with firm standards. Provides backup support for attorneys/paralegals and other legal assistants during absences in addition to assignments and/or as requested. Acts often as a liaison between assigned attorneys/paralegals and clients, assisting in the delivery of exceptional client services. Files documents electronically with various Courts, while mindful of formatting and filing requirements and deadlines. Retrieves court documentation, case dockets and other materials from various online databases. Manages and tracks CLE and/or other professional association files for attorneys and/or paralegals. Reviews client billing guidelines as applicable to client requirements, including but not limited to calendaring initial and interim reports, draft budgets and submission thereof and assist with invoice review. Assists attorneys with client billing-related tasks, including proofing of time entries as invoiced, related correspondence if necessary, budgeting, and other financial related activities not actively managed by the accounting department. Submits vendor and/or third-party invoices for payment when applicable. Prepare and send out medical records request letters, prepare a tracking index to track receipt/payment, and submit invoices for payment. Prepare hearing, deposition and/or trial notebooks/files and assist attorneys and/or paralegals with preparing for hearings/depositions, including but not limited to copying of potential exhibits and monitoring a trial preparation checklist. Handles incoming and outgoing mail for attorneys and/or paralegals. Assists with opening and closing file procedures in an efficient and timely manner, tracking requested matter statistics as requested, including but not limited to settlement details and the amount of real estate transactions. Maintains strict confidentiality of firm, client, and other sensitive information. Demonstrates initiative, accountability, and sound judgment by working independently, taking ownership of assignments, and completing work accurately and thoroughly with minimal supervision. Assists with knowledge sharing, mentoring and training of co-workers and new employees as requested. Provides exceptional customer service by communicating professionally and courteously with clients, coworkers, attorneys, management, and others while maintaining a positive, approachable demeanor even in high-pressure situations. Preferred Qualifications Experience in commercial litigation, employment litigation, insurance defense, real estate transactions and/or corporate governance matters. Other Duties This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may be modified, added, or reassigned at any time, with or without notice, to meet the needs of the firm. Competitive salary commensurate with experience Health, dental, and vision insurance 401(k) with employer contribution Paid time off and holidays #J-18808-Ljbffr ELAM & BURKE, P.A.