Executive Assistant

We are seeking a highly organized and proactive Event Manager to support the Ad Sales Engagement & Events team. Reporting to the Director, Ad Sales Engagement & Events, this role is responsible for planning and executing a range of events that support the sales organization, including bespoke client experiences, internal engagement initiatives, and on-site event execution. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and can manage multiple projects simultaneously while delivering high-quality experiences for both clients and internal stakeholders. A SNAPSHOT OF YOUR RESPONSIBILITIES :Plan and execute bespoke client events that support sales relationships and business development effort sManage end-to-end event logistics, including venue sourcing, vendor management, catering, production, transportation, and overall guest experienc eOwn all event communications and documentation, including attendee tracking, rooming lists, travel manifests, and activity selections with a high degree of accurac yOversee the development and approval of event communications (Save-the-DDates, invitations, RSVP materials) in partnership with internal design team sDevelop and manage event budgets from inception through reconciliation, including expense authorizations, real-time tracking, and coordination with Financ eManage vendor relationships, including onboarding, contracting, and invoice processing via Coup aLead internal engagement events such as team gatherings, leadership meetings, and employee experience sProvide on-site event management, ensuring seamless execution from setup through breakdow nPartner closely with Ad Sales leads, internal stakeholders, and cross-functional teams to align events with business objective sDevelop and maintain timelines, run-of-show documents, and all event-related communication sProactively troubleshoot and resolve issues in real time to ensure a high-quality attendee experienc eManage premium/merchandising programs, including concept development, sourcing, packaging, shipping, inventory tracking, and recipient managemen tMaintain key sales resources, including event calendars, inventory trackers, and client program material sCreate and maintain detailed event dossiers for each Ad Sales hospitality progra mSupport internal Ad Sales events, including charitable initiatives, team-building activities, and recognition program sPartner with team coordinators to ensure timely and accurate reconciliation of all event expense WHAT YOU WILL NEED D:Experience in corporate event planning (media experience preferre d)Proven experience managing client-facing events and corporate progra msStrong vendor relationships and negotiation skil lsDemonstrated experience managing budgets and financial process esExceptional organizational and project management skills, with the ability to manage multiple events simultaneous lyStrong communication and stakeholder management skil lsExperience working with VIPs, C-level executives, and high-profile clien tsAbility to remain calm under pressure and problem-solve in real ti meHighly detail-oriented with excellent time management and multitasking abiliti esAbility to work both independently and collaborative lyHigh level of professionalism and strong interpersonal skil lsWillingness to work flexible hours, including evenings, and travel as need edThis role supports a dynamic event calendar and is not a traditional 9–5 positi onAvailability and responsiveness during active events and after-hours are requir edEvening and extended hours will be necessary based on event schedul esFlexibility and a solutions-oriented mindset are essenti #J-18808-Ljbffr