Accounts Payable Specialist I

Accounting PositionPerforms various accounting activities including processing AP invoices, posting financial transactions, monitoring and reporting on aged payables, and assisting in the annual audit. Answers vendor correspondence including, but not limited to, statement reconciliation, payment inquiries, mailed correspondence, and other vendor related research and analysis. Reconciles past due invoice issues and works with vendors on invoicing methods to improve invoice efficiency. Provides assistance to other MSD employees in processing invoices as needed. Serves as back-up to other accounting processes. Assists with documentation of departmental work procedures. Assists in the development and implementation of departmental and cross-functional process improvements and internal controls.Essential Job FunctionsProcesses invoices from assigned vendors. Assists MSD employees with the invoice approval process. Receives and responds to various correspondence from vendors including mail, email, phone calls and statements. Researches and analyzes payment inquiries and invoice postings to determine amounts due to vendors and provides status updates to vendors when necessary. Prepares various monthly and weekly financial reports including estimated check run report, outstanding invoices, and ad hoc reporting requests. Assists in the development and implementation of departmental and cross-functional process improvements and internal controls. Documents departmental policies and procedures. Assists with preparation of reporting and research during annual audit. Serves as back-up for non-routine processes as needed. Contributes fully as a member of a highly functioning team. Performs other duties as assigned.Knowledge, Skills and Abilities Necessary to the WorkKnowledge of Generally Accepted Accounting Principles; skill in oral and written communication; skill in exercising tact and diplomacy; skill in operating a PC and associated Windows environment software (e.g. Microsoft Office Suite); skill in the use of financial system applications including SAP; skill in using a calculator; skill in performing mathematical calculations; ability to manage multiple priorities; ability to research and analyze information; ability to resolve problems; ability to maintain accurate records; ability to be courteous and helpful under pressure.Minimum RequirementsBachelor Degree in accounting, finance or a related field; two or more years of related experience; an equivalent combination of education and experience may be substituted.BenefitsNON-UNIT, NON-EXEMPTThe following is a brief description of the major benefits that are provided to you as a Non-Unit, Non-Exempt employee of MSD. You will receive more detailed information on these benefits as they become effective. Please contact MSD's Benefits office at View email address on click.appcast.io if you have any questions on any of the areas summarized below:Group Health Care PlansHealth InsuranceMSD offers its employees and their dependents a health care plan that provides a wide variety of benefit coverage, including hospital, surgical, physicians, and prescription drugs. The company and employee share in the cost of this coverage. Coverage is effective 30 days after date of hire.Dental BenefitsMSD's dental program offers coverage for a range of dental services, including diagnostic, preventive care, and orthodontic benefits for children. The company and employee share in the cost of this coverage. Coverage is effective 30 days after date of hire.Group Disability/Life Insurance BenefitsShort-Term Disability (STD)Effective after the completion of an employee's new hire probationary period this plan provides 66 2/3% of your regular weekly wage during the period of any disabling illness or injury. Benefits begin the first day of disability, if hospitalized as an in-patient or for 24 hours, and on the sixth day under a doctor's care if not hospitalized. Employees can draw up to 26 weeks of disability benefits in a rolling twelve (12) month period.Long-Term Disability (LTD)MSD offers an LTD plan which provides a replacement income of 66 2/3% of your insured pre-disability earnings in the event of an illness or injury that keeps a plan participant from work for more than six months. There is a six- month eligibility waiting period. When eligible, coverage is effective after a 180-day elimination period and is payable up to age 65.AETNA Personal Accident PlanThe Aetna Accident Plan helps to fill financial gaps caused by expenses related to an injury caused by a covered accident. Cash benefits are paid directly to you, no matter what is covered by your medical plan or any other insurance. Benefits are paid for initial and follow-up care, medical imaging, X-rays, dislocations, fractures, physical therapy and more. Benefits can be used to pay expenses like coinsurance, deductibles, or everyday expenses like your mortgage, childcare, or groceries. It's up to you. Premiums are the responsibility of the employee and payroll deducted. Coverage is effective 30 days after date of hire.AETNA Critical Illness PlanThe Aetna Critical Illness Plan can help you protect your finances if you are diagnosed with a covered serious condition. The plan pays cash benefits to you if you are diagnosed with a heart attack, stroke, end stage renal failure, invasive cancer and more. You can use the money to help cover your deductible or for everyday expenses like utility bills, mortgage payments and groceries. It's up to you. Your plan also includes a health screening benefit for a covered preventive test. See your plan summary for details of coverage, including limitations and exclusions. Please note, your critical illness diagnosis needs to occur on or after your coverage effective date for the plan to pay benefits. Premiums are the responsibility of the employee and payroll deducted. Coverage is effective 30 days after date of hire.AETNA Hospital PlanThe Aetna Hospital Indemnity Plan pays cash benefits to you for an inpatient hospital admission and daily stays. Benefits can help pay towards your medical plan's deductible, coinsurance, or everyday expenses like day care, utilities, and groceries. See the attached plan summary for details of coverage, including limitations and exclusions. Premiums are the responsibility of the employee and payroll deducted. Coverage is effective 30 days after date of hire.Basic/Supplemental Life InsuranceBasic Life & AD&D insurance is provided at no cost to the employees. The life amount is one times your annual salary to a maximum of $350,000. Additional life insurance coverage, including dependent life is offered with the employee paying the premium cost. Special features include beneficiary resource services and waiver of premium. Coverage is effective 30 days after date of hire.RetirementCounty Employees Retirement System (CERS) – also referred to as Kentucky Public Pensions AuthorityAll employees participate in the CERS after one year of service. This one-year service requirement is waived in the event you have previously participated in CERS or one of the other Kentucky Public Pensions Authority (KPPA) programs (this rule applies for Tier 1, Tier 2 and Tier 3 members). The plan is funded by joint contributions made by MSD and the employee. First time enrolling plan members are required to contribute 6% of his/her gross salary through payroll deductions and MSD is required to contribute at an actuarially determined rate. Both MSD and employee contributions are set by the legislature and are subject to state legislative changes. Vesting is achieved after 5 years of participation for Tier 3 members.Employee savings plans (401(k)) and 457MSD makes it easy for employees to plan for their retirement by offering a savings program that allows employees to accumulate savings through individual before-tax payroll contributions. MSD does not contribute any matching funds to either of the above plans. MSD's financial involvement is assisting in the administration of both plans. Employees are eligible to participate in this plan from the first day of employment.Mission Square Retirement (formerly ICMA-RC) and Kentucky Deferred Comp IRAsMission Square Retirement and the Kentucky Public Employees Deferred Compensation Authority both offer Traditional and Roth IRAs to MSD employees through individual payroll contributions. The Traditional IRA allows you to defer taxes on your earnings until they are withdrawn. Roth contributions and earnings are tax free if withdrawn after five years and after age 59 ½ or for a qualified purpose. Employees are eligible to participate in this plan from the first day of employment.Paid Time Away From WorkPersonal DaysOn each December 1, employees are granted seven (7) Personal Days for use for any reason during the 12-month period ending the next November 30. When used, employees must notify their supervisor in advance. Unused hours will be paid to you in December. New employees receive a prorated amount of Personal Days, after 30 days of employment, for the balance of the twelve (12) month period ending November 30. Upon termination, employees will either be paid for the excess personal days earned over those used or will owe MSD the excess of personal