Accounts Payable and Accounts Receivable Supervisor

Job Description

Job Description

Robert Half Permanent Placement is seeking an AP / AR Supervisor to support Accounts Payables and Receivables functions with a leadership component for a leading manufacturer in Buffalo, NY . Reporting to the Controller, this role focuses invoice processing, customer billing, collections, payment reconciliation, and month-end support, while providing day-to-day supervision, guidance, and workflow coordination for two Accounting Clerks. Starting salary is $60,000 - $75,000 based on experience and includes a comprehensive benefits package. Our great partner is open to both candidates with supervisory experience or someone who is ready for that next step in their career!

Responsibilities include but not limited to:

 

• Supervise and coordinate the daily activities of two Accounting Clerks, including assigning work, monitoring workload and deadlines, reviewing work for accuracy, providing training and guidance, and addressing routine questions or issues
• Manage daily Accounts Payable activities, including invoice entry, review and verification, discrepancy resolution, payment processing, filing, batch balancing, and preparation of payment reports and statistics
• Review purchase requests for materials, supplies, equipment, and other purchases to ensure proper account coding and compliance with company policies and procedures; develop payment strategies to support timely vendor payments
• Manage Accounts Receivable and customer billing, including processing bills of lading and field tickets, preparing customer invoices, and supporting documentation, monitoring unbilled items and third-party recharges, and ensuring client billing requirements are met
• Reconcile billing and payment activity, investigate and resolve discrepancies or misapplied payments, process deposits, and communicate with customers and field personnel to obtain required information and documentation
• Monitor and report on job billing status; maintain tracking spreadsheets and accounting records to support accurate job costing, billing, and financial analysis
• Perform collection activities and communicate professionally with customers regarding outstanding balances, billing questions, and payment issues
• Assist the Financial Controller with month-end close, reconciliations, reporting, audits, and other accounting projects and duties as assigned

• 2–3 years of Accounts Payable and/or Accounts Receivable experience required; prior experience providing leadership or supervision to accounting staff preferred
• Strong computer skills, particularly Microsoft Excel, Word, and Outlook; experience with Explorer Contract Manager (Eclipse) is an asset
• Highly organized with strong attention to detail and the ability to prioritize multiple responsibilities and deadlines
• Excellent communication, interpersonal, problem-solving, and decision-making skills
• Ability to review work for accuracy, provide direction to others, and promote a collaborative and accountable team environment
• Demonstrates sound judgment, professionalism, confidentiality, and a high level of responsibility when handling financial information
• Ability to work effectively in a growing, dynamic, and changing environment with a positive and solution-oriented attitude