Office Manager

We are partnering with a highly respected investment firm seeking an experienced Office Manager for a long-term temporary assignment. This is a fantastic opportunity for someone who enjoys being the go-to person who keeps everything running smoothly and organized. In this role, youll work closely with leadership and be counted on as a trusted partner to help manage daily operations, coordinate priorities, and create a seamless office experience for both employees and visitors. The team is looking for someone highly organized, proactive, professional, and comfortable juggling multiple responsibilities while maintaining a calm, polished presence.

Responsibilities

Office Management & Administrative Support

• Manage and oversee the reception area.
• Maintain conference rooms and shared office spaces.
• Ensure office upkeep and organization.
• Stock coffee machines, refrigerators, snacks, and office supplies.
• This person will often be the first point of contact for visitors and guests.
• Troubleshoot basic office technology issues, audio/TV setup, conference room technology, and printers.

Accounts Payable & Compliance Support

• Handle accounts payable processes.
• Set up bills for payment.
• Complete bank callbacks.
• Assist with tax return processing, electronic and hard copy filing (as needed).
• Provide administrative support related to compliance functions.

Scheduling & Coordination

• Coordinate scheduling across teams and executives.
• Manage conference room calendars.
• Register visitors and guests with building management.
• Support fundraising meetings and investor-related coordination.
• Assist associates with planning board meetings.

Experience Required

• Bachelors degree preferred but not required, with 1-3 years of experience.
• Background in Private Equity or Financial Services strongly preferred.
• High-energy, polished presence in the office.
• Strong emotional intelligence and communication skills.
• Proactive and comfortable taking initiative.
• Strong follow-up and organizational skills.
• Comfortable stepping into meetings or interrupting when necessary.
• Able to thrive in a fast-paced, highly visible role.
• Technical Skills: Microsoft Office Suite, Asana, Allvue, Gen II
• Comfortable troubleshooting computer setup, conference room technology, and TV/Audio issues.
• Project management experience preferred.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service