Mandarin Speaking Administrative Asssitant

Job Description Job Description Job Title : Administrative Assistant (Mandarin-Speaking) Industry: Real Estate Development & Construction Location: Queens, NY Logistics: On-Site (5 days/week) Employment Type: 1 year contract with possible extensions - 40 hours/week and overtime eligible! Position Summary We are seeking a highly organized and detail‐oriented Mandarin‐speaking Administrative Assistant to support daily operations within our real estate development and construction company. This role is essential in ensuring smooth administrative coordination across projects, teams, and external partners, including Mandarin‐speaking clients, vendors, and stakeholders. The ideal candidate is professional, proactive, and comfortable working in a fast‐paced, project‐driven environment. Key Responsibilities Provide comprehensive administrative support to executives, project managers, and development teams Serve as a bilingual point of contact, translating and interpreting written and verbal communications between Mandarin and English as needed Prepare, format, and manage documents such as contracts, proposals, meeting agendas, reports, and correspondence Coordinate meetings, site visits, and travel arrangements; prepare meeting minutes and follow‐ups Maintain organized filing systems (digital and physical) for project documents, permits, and records Assist with workflow coordination between design, construction, legal, and finance teams Communicate with contractors, consultants, vendors, and government agencies as directed Track deadlines, schedules, and basic project documentation to support development timelines Perform general office duties including data entry, expense reporting, invoice tracking, and office supply management Required Qualifications Fluency in Mandarin Chinese and English (spoken and written) Proven experience in an administrative, executive assistant, or office support role Strong organizational skills with exceptional attention to detail Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document management systems preferred Professional communication and interpersonal skills Ability to manage multiple priorities and work independently High level of discretion when handling confidential information Preferred Qualifications Experience in real estate development, construction, architecture, or engineering environments Familiarity with construction documentation, contracts, permits, or project schedules Associate’s or Bachelor’s degree in Business Administration or a related field Experience working with international clients or overseas partners