Executive Assistant

Job Description

Job Description

Salary: $34.42 - $40.45/Hr DOE

Reports to: Sr. Director of Development

Hours: 40 hoursper week,weekdays, limitedweekendand evening work forevents

Classification :Hourly, Non-Exempt
Location: Hybrid
Benefits: Comprehensive benefits package: Medical, dental, vision, FSA, HSA, term life, AD&D insurance, 403(b) plan w/employer matching following 90 day wait period, accrued sick leave, 9 paid holidays, 4 personal days, up to 15 vacation days a year.

BACKGROUND

Acres of Diamonds mission is to create lasting change for moms and kids experiencing homelessness through a caring community. As one of the few facilities in Eastern King County specifically serving women and children experiencing homelessness, our organization strives to meet the current need and increase our capacity through innovation. Our services and programs are focused on healing through relationships. We value and depend on the whole communityresidents, staff, volunteers, donors, and surrounding communitiesto fulfill our mission.

POSITION SUMMARY

We areseekinga highly organized, proactive, and relationalExecutiveAssistantto provide administrative support to the CEO and coordination support to Major GiftOfficers. Thisrole serves as a key connector between the CEO, Major Gift Officers(MGOs), major donors, volunteers, and community partners. Responsibilities include managing the CEOs schedule, preparing materials, coordinating meetings and events,maintainingdonor communications, and supporting major donor cultivation andstewardship. Theideal candidate is a strong communicator, detail-oriented problem-solver, and collaborative professional who exercises sound judgment, discretion, and high professionalism in a mission-drivenenvironment. Thisposition is critical to strengthening major donor relationships and advancing the organizations missionand will work closely withthecurrent Executive Assistantwho workswith the COO and the Board of Directors.

GENERAL DUTIES AND RESPONSIBILITIES

Executive Support:

• Provide high-level administrative support to the Chief Executive Officer (CEO).

• Ensuretimelyand professional responses to all phone, email, and in-person inquiries.

• Draft correspondence and other written materials for internal and external distribution

• ManageCEOscomplexcalendarformeetings, appointments, and scheduling priorities.

• ManageCEO email, organization, andnecessaryfollow-up.

• Prepare events, travel, and lodging arrangements for the CEO.

• Track CEO key projects, commitments, and action items to ensure follow-through.

• Work in tandem with other assistants on all related matters

• Maintain strict confidentiality.

MajorDonor Relations Support:

• Using ourdonor management systems (CRM),prepare donor meeting briefings for the CEO andMGOs,includingdonor backgrounds, interests, giving history, and relationship opportunities.

• With the Sr. Director of Development,planand Facilitate the Major Donor Portfolio weekly meeting

• With the development team,collaborateondonor meetings, tours, lunches, and cultivation events.

• Support off-site donor meetings and functions.

• Using the CRM,track donor interactions, next steps, and stewardship activities.

• Draft donor correspondence, thank-you letters, and follow-up communications.

• Maintainaccuratemajordonor records withinCRM

• With the CRM,Generate reports, prospect lists, and donor preparation materials.
  

SKILLS AND QUALIFICATIONS

• Strong alignment with Acres of Diamonds mission and values.

• Personal relationship with Jesus Christ.

• Exceptional organizational and project management skills.

• Strong written and verbal communication abilities.

• High levelof professionalism, discretion, and emotional intelligence.

• Ability to manage multiple priorities andmaintainconfidentiality.

• Strong customer service and relationship-building skills.

• Competency with Microsoft Office, Outlook, Teams, Word, Excel, and donor database systems.

REQUIREMENTS

• Minimum three years of administrative, executive support, development, or project coordination experience.

• Associates or Bachelorsdegree preferred.

• Experience supporting senior leaders or fundraising teams preferred.

• Valid drivers license, automobile insurance, and reliable transportation.

• Ability to pass a background check.

• Ability tomaintainstrict confidentialityregardingdonor and organizational information.

Acres of Diamonds is a Christian 501(c)(3) organization where homeless women, and their children receive the help and resources they need to build lasting, healthy lives.

It is our policy to hire, promote, transfer,terminateand make all other employment-related decisions without regard to any employees race, color, sex, age, national origin, veteran status or disability or any other basis prohibited by law.As a religious organization, we arepermitted, and reserve the right, to prefer employmenton the basis ofreligion, per Title VII, Section 702-703, vs. Civil Rights Act of 1964.We believe that the effectiveness of this ministry isdirectly relatedto the depth and sincerity of commitment to Jesus Christdemonstratedby each employee.Therefore, each employee must be committed to the pursuit of a lifestyle, on and off the job, consistent with our mission, compatible with historical standards of morality and reflecting the message, mission, and character of Jesus Christ.