Legal Administrative Assistant

Position Summary:This position performs a variety of administrative support duties and delivers high-quality services to attorneys and other staff members, exhibiting commitment to integrity and excellence. The position requires thorough knowledge of all firm and practice-specific administrative processes and procedures, information technology systems and research tools; also requires broad-based understanding of the clients, matters and associated practices. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively with attorneys and other staff members.Job responsibilities/duties may include, but are not limited to:Use word processing and document management software and applications to compose, prepare and revise, format and finalize a wide variety of legal documents including confidential correspondence, reports, contracts, pleadings, charts, tables, drafts, memos, lists and other documentsProvide support and guidance to others regarding software and document management; answer questions, troubleshoot problems, teach or instruct others on use of systemsAssist with onboarding activities such as providing orientation training on document management and activating key cards for new hiresResolve low level technical issues and escalate complex issues to the appropriate support group for effective resolutionFile, organize, scan, copy and send legal documents in a timely mannerProofread, revise and redline versions of documentsAdditional responsibilities may include scheduling meetings and travel arrangements, assisting with check requests, and replacing lost/damaged key cardsRespond quickly to problems and demonstrate skillful problem solvingWork with other team members to ensure that the highest level of client satisfaction and communication is maintained at all timesWork as part of the Legal Assistant/Word Processing team to assist with overflow and provide assistance to all attorneys as neededOther duties as assignedRequired Skills and Experience:Associate's degree with minimum of five years relevant experience; or an equivalent combination of education and experienceMust have experience supporting attorneys in a legal setting and familiarity with formatting various legal documentsMust have strong computer and technology skills, including proficiency with word processing, spreadsheets and presentation software (e.g., Outlook, Word, Excel, PowerPoint), as well as database systemsWorking knowledge of iManage, DocxTools, Litera, Litera Compare, PACER, Power PDF, Best Authority, Aderant, FedEx (creating labels), Zoom and Microsoft Teams are considered assetsAbility to quickly learn new software and operating systems, such as cloud-based document management systems, and AI toolsHighly detail-oriented with ability to create precise technical documents, spot typos and other flaws in documentsStrong client focus and commitment to client satisfaction through excellent quality, efficiency, interpersonal and problem-solving skillsDemonstrate open, clear, concise and professional verbal and written communicationsAbility to take accountability and work both independently with minimal supervision and collaboratively as a team playerProactive with excellent time management skills; ability to manage multiple projects with competing timelinesMentoring and training skillsDemonstrates a courteous and professional demeanorFinn Dixon is based in Stamford, Connecticut and currently maintains a hybrid work environment, with candidates generally expected to be in the office at least two days per week.