Administrative and Personal Assistant

The Lowell Hotel is seeking an Administrative and Personal Assistant to support the creative director and the in-house design team in a fast-paced, creative setting. This onsite role in New York, NY helps keep renovation, VIP needs, and day-to-day office operations moving smoothly, while coordinating with departments, vendors, and internal stakeholders. What you’ll do Communicate and coordinate with all hotel departments to support ongoing priorities. Assist with renovation projects, including updating hotel rooms. Arrange deliveries and installations of furniture with vendors, working in collaboration with interior designers. Manage purchase orders (PO), reconcile the company credit card, and update the PO log. Draft confidential correspondence for both personal and professional matters. Support interior designers preparing rooms for VIP guests and holiday decor. Prepare children’s, weddings, and VIP amenity gifts, and update product inventory lists. Assist with event planning tasks as needed. File and scan documents, answer the phone, and communicate the office weekly schedule. Support The Lowell Shop Shopify account by updating product quantities and preparing orders for customer shipment. Correspond with vendors regarding Centennial merchandise and designs. Assist with planning The Lowell Centennial 2027 by confirming products and schedules, and sending invite letters on behalf of the creative director. Update the offsite hotel storage inventory list. Support personal orders, house maintenance orders, and meeting scheduling; complete the weekly order of house refreshments. Qualifications College degree required. Mature, professional, trustworthy, reliable, resourceful, patient, and able to anticipate upcoming needs, tasks, and issues. Creative approach with the ability to follow directions and make independent decisions. Excellent computer, internet, and typing skills, with familiarity in tools such as Word and Excel. A “no task is too small or too big” mindset. Knowledge and experience in film or design work is desirable but not required. AutoCAD, InDesign, and Photoshop experience is a plus, but not required. Spanish fluency is a plus, but not required. Comfort working across different projects daily, with a creative background. Tools and technologies Word, Excel, Shopify, AutoCAD, InDesign, Photoshop Physical requirements Ability to lift 25/50 pounds when required. Ability to respond quickly to sounds and hotel alarms. Ability to move safely over uneven terrain or in confined spaces. Ability to see and respond in a timely manner to dangerous situations. Ability to come to work in extreme weather. Ability to stand and conduct walk-throughs with vendors. Compensation: USD 30–32 per hour. Location: New York, NY (onsite). Note: The role requires confirmation of whether you can perform the job with or without reasonable accommodation. #J-18808-Ljbffr Lowell Hotel