Executive Assistant, University Communications
$68k - $88kUniversity of Chicago
- # Executive Assistant, University CommunicationsApplyremote type: Onsitelocations: Chicago, ILtime type: Full timeposted on: Posted Todayjob requisition id: JR34721**Department**COMM Office of the Vice President for Communications**About the Department**University Communications focuses on building the brand, enhancing the reputation, and growing public understanding of the University of Chicago, where rigorous inquiry shapes fields, creates a transformative education and experience, and confronts the most important problems of our time. The Communications team in collaboration with UChicago Creative, the University’s in-house creative agency, specializes in content creation, media relations, public affairs, brand strategy, and video and audio production for the University, while serving as a communication partner and center of excellence across UChicago.**Job Summary**The Executive Assistant provides administrative support for four executives, the Chief Communications Officer and three other senior communications leaders, and assists in general office operations and departmental activities. This position is ideal for an individual who has experience interacting with various levels of senior leadership internally and externally and multi-tasking, who can anticipate needs and proactively address them, and who demonstrates exceptional communication, planning, problem-solving, and organizational skills as well as attention to detail. The EA manages calendars, exercising considerable discretion and judgment as to priorities when scheduling for three high-level and busy schedules. The EA oversees scheduling and coordination of meetings, conferences, and special events and coordinates travel arrangements as needed. The EA also supports other senior staff in the office with key tasks as needs arise, assists with some of the department’s day-to-day communications work and special projects, sometimes coordinating with other university offices. In addition, the EA performs general office duties, including greeting guests, answering the office’s main phone line, completing expense reports, ordering supplies, and supporting other assignments as necessary.**Responsibilities*** Manage calendars for four executives, which involves exercising considerable discretion and judgment as to priorities and effective use of their time.* Serve as the overall office administrative support.* Assist in keeping Chief Communications Officer on schedule and prepared for meetings and events throughout the day.* Manage all forms of communication in representing the executives and department to other University offices and outside agencies and preparing confidential correspondence.* Ensure all inquiries are routed appropriately and in a timely manner.* Organize, execute, and assist with team activities (staff meetings, off-sites, and team social events).* Support the department’s occasional large events, including reserving space, coordinating with vendors and guests, managing invites and registration, and supporting A/V needs.* Manage team space, including ensuring supplies are ordered and stocked and that the space is kept organized and tidy.* Assist with travel requests when needed.* Manage invoicing and accounts payable process through Oracle, including resolving billing issues with vendor and escalating issues as needed.* Manage a variety of special projects and events as assigned.* Assist with the office’s communications work and special projects as needed.* Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office to University. May staff Board of Directors meetings. Relieves leaders of administrative responsibilities.* Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.* Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.* Performs other related work as needed.**Minimum Qualifications****Education:**Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).**Work Experience:**Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.**Certifications:****---****Preferred Qualifications****Education:*** Bachelor’s degree.**Experience:*** 8 years of senior administrative support.* Familiarity with central administration within a complex academic environment.* Considerable experience with Microsoft Outlook and Word required; experience with Zoom, Microsoft PowerPoint, Excel and Adobe Acrobat.**Preferred Competencies*** Excellent oral and written communication skills.* Excellent interpersonal and customer service skills.* Ability to take initiative and adapt and respond in a fast-paced and time-sensitive environment.* Ability to handle public contacts with courtesy, clarity, and diplomacy.* Ability to handle sensitive and confidential situations and information with absolute discretion and tact.* Ability to maintain calm and courteous demeanor and to work productively despite multiple competing priorities, complex problems, and tight deadlines.* Ability to look around corners and anticipate needs or areas for improvement.* Ability to identify opportunities for and learn to use technology to help create efficiency and productivity.* Ability to interact effectively with other University staff (including executive assistants in other offices), University officers, trustees, and affiliated vendors.* Excellent problem-solving skills; ability to use appropriate resources to resolve an issue.* Impeccable attention to detail.* Empathic and emotionally intelligent, tuned in to others.* Considerable skill in working both independently and as a team member.* Ability to take initiative and organize and complete projects with minimal supervision.* Highly motivated, organized individual who is able to work effectively.* Proficiency with word processing and presentation applications and spreadsheets and databases.**Working Conditions*** Standard office environment.* Ability to sit continuously for 2 to 4 hours and use computers extensively for 2 to 4 hours.* In-person role on Hyde Park campus, with option to work remotely most Fridays.**Application Documents*** Resume (required)* Cover Letter (preferred)The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions. When applying, the document(s) **MUST** be uploaded via the **My Experience** page, in the section titled **Application Documents** of the application.**Job Family**Administration & Management**Role Impact**Individual Contributor**Scheduled** **Weekly Hours**37.5**Drug Test Required**No**Health Screen Required**No**Motor Vehicle Record Inquiry Required**No**Pay Rate Type**Salary **FLSA Status**Exempt **Pay Range**$68,000.00 - $88,000.00The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.**Benefits Eligible**YesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.**Posting Statement**The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on click.appcast.io or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
- J-18808-Ljbffr The University Of Chicago
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant, University Communications in Brooklyn, NY vacancy
$37.5 - $49.48 per hour
...-Hour Shifts, Monday-Friday #141006 Executive Assistant III, Anesthesiology Filing Deadline:... ...incumbent must manage a high volume of communication and information with high-profiled... ...budgeted salary or hourly range that the University reasonably expects to pay for this...SuggestedHourly payContract workTemporary workWork at officeLocal areaMonday to FridayShift workDay shift- The University of Chicago seeks an Executive Assistant in University Communications to provide high-level administrative support to four executives, including the Chief Communications Officer. You will manage calendars, coordinate meetings, and handle travel and confidential...SuggestedRemote job
- The University of Utah seeks an Executive Assistant to the Dean to provide high‑level administrative and project support in a mission‑driven academic... ...manage calendars, travel, meetings, and confidential communications for the Alice Sheets Marriott Dean of Libraries and...Suggested
- ...to coordinate program logistics, manage communications, maintain accreditation documentation,... ...promote the mission of Lincoln Memorial University to all faculty, staff, students, and to... ...follow privacy procedures at all times assist the Occupational Therapy Program...SuggestedWork at office
Lincoln Memorial University
Brooklyn, NY1 day ago - ...Technology, the incumbent serves as an Administrative Assistant for Central State University at Wilberforce, Ohio. This is the first contact customer... ...university. Required: excellent customer service and communication skills, attention to detail, friendly, quality...SuggestedContract workWork at office
Central State University
Brooklyn, NY3 days ago - Roosevelt University’s Heller College of Business seeks an Executive Secretary to the Dean/Director of MBIRE. This full-time, non-exempt clerical role provides administrative and communications support to the Dean, Assistant and Associate Deans, and serves as the first...Full time
- ...The Executive Assistant provides high-level administrative and operational support to multiple senior executives. This role serves as a strategic... ...team, ensuring efficient day-to-day operations, effective communication, and seamless coordination of business activities....Work at officeMonday to Friday
Bernard Nickels & Associates
Glen Oaks, NY4 days ago - ...Executive Assistant to the President Who are we Technico Construction Services Inc. is a general contractor specializing in working... ...to the company's President. the President's calendar, communications, priorities, and special initiatives while ensuring the efficient...For contractorsFor subcontractorWork at office
Technico Construction Services Inc
Long Island City, NY1 day ago $60.8k - $84k
...description Publicis Groupe is a global leader in communication and is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and... ...00 professionals. Overview The Executive Assistant will provide administrative support to...Temporary workFreelanceWork at officeFlexible hoursPublicis Groupe ANZ
Brooklyn, NY1 day ago- ...requiring teams that can move fast, adapt, and execute with precision. GTI Values: Safety I... ...and detail-oriented Executive assistant to serve as the first point of contact... ...supports front desk operations, internal communication, documentation control, and coordination...Contract workWork at officeLocal area
GTI Fabrication
Brooklyn, NY3 days ago - ...Faculty or Temporary employee at the University of Miami, please click here to log in... ...exciting opportunity for a full-time Executive Assistant to work full-time on the UHealth campus... ...management, travel arrangements, communications, information preparation, data management...Full timeTemporary workWork at officeWorldwide
University of Miami
Brooklyn, NY2 days ago - ...We are now accepting applications for a qualified Executive Assistant at Belmont University. Employment Type Staff Internal Job Category Exempt (Staff... ...role demands a high level of discretion, effective communication skills, and the ability to navigate a dynamic, fast-paced...Full timeWork experience placementWork at office
Belmont University
Brooklyn, NY4 days ago $60k
...Description PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award... ...digital, advertising and media buying. PLUS means more! The Executive Assistant will be responsible for managing the daily and long-term...Full timeWork at officeRemote workWork from homeFlexible hoursNight shiftPLUS Pr
Brooklyn, NY1 day ago- ...Executive Administrative Assistant Our client is a family-owned printing business seeking a dependable, highly organized Executive Administrative... ..., accuracy, strong follow-through, and excellent communication skills. This is a full-time, in-person position directly...Full timeWork at officeRemote work
Integrity Staffing Solutions
Secaucus, NJ2 days ago - ...Executive Assistant Houston, TX, US 5 days ago Requisition ID: 1563 Executive Assistant – Office of the CEO Houston, TX About Intuitive... ...customers. Our mission is to further science and exploration, communications, and economic progress from the Earth to the Moon and...Work at office
Intuitive Machines LLC
Brooklyn, NY2 days ago $38 - $45 per hour
...collaborative environment and are seeking a highly skilled Executive Assistant to provide direct support to senior leadership. Salary... ...multiple executives by managing schedules, handling communications, coordinating travel, and supporting key administrative functions...Hourly payWork at officeAtrium
Hoboken, NJ4 days ago$100k - $110k
...Executive Assistant | Marin County (hybrid) | $100,000 - $110,000 Title : Executive Assistant Location: Marin County (hybrid) Compensation... ...collaboration, and strong internal and external communications. The Executive Assistant serves as a key liaison across departments...Temporary workWork at officeSausalito Liquor Co
Brooklyn, NY2 days ago- ...Job Description - Executive Administrative Assistant (On-Site) (301977) Job Description Description Job Summary Provides high-level support in-person... ...and office management functions. Requires exceptional communication and organizational skills, discretion with confidential...Work at office
Miami Children's Hospital
Brooklyn, NY4 days ago - ...seeking an exceptionally bright Administrative Support Assistant III to support multiple executives from Director to Managing Vice-President level in a... ...as gatekeeper, coordinating calendars, travel, and communications to keep leaders focused on organizational goals. The...
Capital One Group
Brooklyn, NY4 days ago $66.48k - $87.78k
...The Executive Assistant serves as a trusted partner to the Chief People Officer and Chief Financial... ...activities, prepares professional communications and reports, and handles highly... ...field from an accredited college or university, or an equivalent combination of education...Temporary workWork at officeLocal areaImmediate startNight shift3 days per weekDeltadentalco
Brooklyn, NY4 days ago$65k - $90k
...support the Head of Tax Practice. This full-time role combines executive-level administrative support, departmental coordination, and... ..., professional (and personal) scheduling Manage client communications, calls, and Zoom/Teams meetings, including scheduling and setup...Full timeWork at officeFlexible hoursShift workRoth & Company
Brooklyn, NY2 days ago- ...Thea Energy, Inc. is seeking an ambitious executive assistant to join our fast-growing team. You will support the executive team, manage calendars, travel, and communications, and help drive operations in a rapidly scaling company. The ideal candidate has 5+ years of...Work at office
Thea Energy, Inc.
Kearny, NJ2 days ago - ...TitleTasks - Follow ups Data collections Informational reports Meeting with partners Overseeing calendar Task managementQualifications - Can be entry level Confident Good communication skills Organized Detail oriented Tech savvy (understand AI basics) Ability to multitask...
SM Staffing
Brooklyn, NY2 days ago $60k - $90k
...looking for an experienced and talented Executive Assistant to provide high-level support to the... ...work of its members in achieving the University of Chicago Biological Sciences vision... ..., proofing, and sending executive communication on behalf of supported offices. Experience...Full timeWork experience placementWork at officeThe University of Chicago
Brooklyn, NY1 day ago- ...CPI Security Systems, Inc. is seeking an Executive Assistant to support the President at our Charlotte headquarters. This on-site role will manage calendars, travel, reporting, and critical communications while safeguarding confidential information. You will prepare materials...
CPI Security
Brooklyn, NY1 day ago - Loyola Marymount University in Los Angeles seeks a Senior Administrative Coordinator to provide comprehensive admin support for the Office... ...of the Dean, focusing on events, on-site operations, and communications. The role interfaces with LMU stakeholders and external...Work at office
- Discover Your Career at Emory University Emory University is a leading research... ...academic community. Description The Executive Administrative Assistant provides administrative support to... ...in business administration, communications or a related field and three years...Part timeWork at officeRemote workWork from homeFlexible hours
$65k - $75k
...Executive Assistant To The CPO For Residential And Clinical Services Salary Range $65,000.00 - $75,000.00 Salary Position Type Full-Time... ...provides high-level executive administrative, scheduling, communication, coordination, and office management support to the Chief Program...Full timePart timeWork at officeFlexible hoursShift workNight shift- ...Superintendent's Executive Assistant The Superintendent's Executive Assistant serves as a trusted strategic partner to the Superintendent... ...provides executive-level administrative, organizational, communication, and operational support while serving as a key liaison among...Work at office
Lexington School and Center for the Deaf
East Elmhurst, NY2 days ago - University of Miami is seeking an Executive Assistant to provide high-level support to top-level leadership on the UHealth campus. You will manage calendars... ...degree; a bachelor's degree is preferred. Strong communication, organizational, and multi-project skills are...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant, University Communications. Be the first to apply!
Related searches
- executive team assistant office manager Brooklyn, NY
- executive assistant to chief executive officer Brooklyn, NY
- executive assistant - work from home: remote Brooklyn, NY
- executive assistant Brooklyn, NY
- executive assistant project coordinator Brooklyn, NY
- executive assistant temporary Brooklyn, NY
- remote executive assistant Brooklyn, NY
- executive secretary Brooklyn, NY
- remote executive assistant (part-time) Brooklyn, NY
- executive assistant pa Brooklyn, NY