Administrative Assistant

Administrative Support Specialist

We are seeking a detail-oriented Administrative Support Specialist to provide support daily operations. This role collaborates closely with Managers to ensure the accurate documentation and processing of invoices and efficient handling of administrative tasks.

• Support manager by processing and managing incoming vendor invoices
• Review and verify invoice documentation by comparing submitted invoices against supporting paperwork to ensure accuracy and completeness
• Accurately enter and submit invoices for approval and payment processing
• Maintain organized records and documentation related to invoices and transactions
• Perform general administrative duties including filing, data entry, answering phones, and managing correspondence
• Communicate effectively with internal teams to resolve discrepancies or questions related to invoices

Additional Skills & Qualifications

• High School Diploma Required
• 13 years of administrative or office support experience
• Experience with invoice processing, accounts payable support, or data entry preferred
• Strong attention to detail and accuracy in handling documentation
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent verbal and written communication skills

Experience Level

Intermediate Level

Job Type & Location

This is a Contract position based out of Pittsburgh, PA.

Pay and Benefits

The pay range for this position is $30.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pittsburgh, PA.