Accounts Payable Specialist

Schedule: Fully onsite initially; hybrid schedule possible after training and successful onboarding Position Summary Our client is seeking an Accounts Payable Specialist to join their growing accounting team in a newly created role. This position will own the full-cycle AP process, expense reimbursements, corporate credit card administration, vendor management, and reconciliations while partnering closely with managers across the organization. The ideal candidate is detail-oriented, has a strong accounting foundation, and can work independently in a fast-paced environment. Key Responsibilities Process high-volume accounts payable transactions (approximately 150 invoices per week) Review, code, and enter invoices accurately and timely Manage vendor relationships and resolve invoice and payment discrepancies Process weekly payment runs, including ACH, check, and wire payments Reconcile vendor statements and AP-related accounts Ensure AP records are accurate and current for month‑end close Process employee expense reimbursements through Concur Manage and reconcile corporate credit card transactions Partner with department managers regarding invoice approvals, coding, and cost center allocations Monitor AP aging and maintain accurate vendor records Assist with month‑end, audit requests, and financial reporting support Support process improvements and help develop scalable accounting procedures Provide occasional support with AR-related tasks as needed Requirements 3+ years of accounts payable experience Experience managing full-cycle AP in a high-volume environment Experience with NetSuite or other large ERP system is preferred Strong understanding of invoice coding, reconciliations, and accounting principles Ability to work independently with limited supervision Excellent communication and relationship-building skills Strong attention to detail and organizational skills Proficiency in Microsoft Excel Ability to prioritize multiple deadlines in a fast-paced environment Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ('we,' 'our,' or 'Vaco by Highspring') are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Privacy Notice Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR and UK GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: The individual's skill sets, experience and training Licensure and certification requirements Office location and other geographic considerations Other business and organizational needs With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits). #J-18808-Ljbffr