Accounts Payable Specialist

Accounts Payables Professional

We are seeking a detail-oriented and highly organized Accounts Payables professional to join our dynamic accounting team on a contractual basis. This role is instrumental in ensuring the smooth processing of vendor invoices, maintaining accurate records, and supporting the company's financial operations during high-volume periods.

Key Responsibilities

• Invoice Processing: Accurately process a high volume of vendor invoices, ensuring proper coding, purchase order (PO) matching, and timely approvals to meet processing deadlines.
• Vendor Management: Validate and update vendor information, including banking details, and support internal controls to ensure secure and compliant payment setups.
• Payment Coordination: Prepare weekly payment runs, assist with payment scheduling, and coordinate with vendors to resolve invoice discrepancies promptly.
• Account Reconciliation: Reconcile vendor statements regularly, identify and resolve discrepancies, and collaborate with internal teams and vendors to ensure accurate records.
• Month-End Support: Maintain AP aging schedules, assist with accrual entries, and support general ledger reconciliations during month-end closing activities.
• General Accounting Assistance: Contribute to balance sheet reconciliations, journal entries, and document organization to facilitate audit and compliance activities.
• Reporting & Data Management: Maintain and improve Excel-based tracking tools, reports, and reconciliations to support ongoing financial analysis and reporting.

Qualifications

• Proven experience in accounts payable processing, preferably in a fast-paced environment.
• Strong proficiency in Excel, including pivot tables, formulas, and data analysis tools.
• Excellent attention to detail, organization, and time management skills.
• Ability to work independently, prioritize tasks, and handle high transaction volumes efficiently.
• Effective communicator, capable of liaising confidently with internal teams and external vendors.
• Knowledge of basic accounting principles, month-end close procedures, and reconciliation practices.

Benefits & Growth Opportunities

• Opportunity to enhance your accounting skillset in a fast-evolving environment.
• Exposure to full-cycle accounts payable and broader accounting functions.
• Potential for contract extension or internal advancement based on performance.
• Collaborative team environment that values attention to detail and initiative.