Staff Accountant

VIBE CANNABIS

Staff Accountant

Company Overview

VIBE Cannabis is a fast-growing cannabis company headquartered in St. Louis, MO, operating cultivation and manufacturing licenses throughout Missouri. Named Brand of the Year in 2025, we are building something exceptional in one of the country's most dynamic industries. If you want to be part of a passionate, entrepreneurial team shaping the future of cannabis - this is your opportunity.

Position Summary

Reporting directly to the COO, the Staff Accountant is a critical member of our finance function. In this role you will own the day-to-day accounting operations of the company, serve as the primary liaison between internal departments and external parties, and play a supervisory role over our third-party accounting group. You will review journal entries posted by that group, identify and resolve discrepancies, and provide ongoing guidance and training to ensure their work meets VIBE's standards. The ideal candidate is analytical, detail-oriented, self-directed, and comfortable working both independently and collaboratively in a fast-paced environment.

Key Responsibilities

Third-Party Accounting Oversight

• Oversee and review all journal entries and transactions posted by the company's third-party accounting group for accuracy and completeness;
• Serve as the primary point of contact and quality-control reviewer for all work submitted by the third-party group;
• Assist in training, feedback, and process guidance to the third-party team to continuously improve accuracy and efficiency;
• Escalate unresolved discrepancies or systemic issues to the COO as needed;

Accounts Receivable

• Invoice wholesale customers throughout Missouri, including interfacing transactions from supporting customer ordering systems;
• Track and post bank payments from customers to the Accounts Receivable system;
• Review and monitor customer accounts for accuracy and follow up on outstanding balances;
• Prepare aging reports and past-due account analyses for management review;

Accounts Payable

• Manage the full accounts payable cycle, including receipt, entry, and payment of vendor invoices;
• Process timely vendor payments and maintain accurate AP records;
• Set up new products/SKUs in the billing system as required;

Payroll & Compliance

• Process payroll accurately and on time; currently bi-weekly.
• Review payroll reporting from PEO's to stay in good standing.
• Ensure compliance with applicable accounting standards and cannabis industry regulations;

General Accounting & Reporting

• Maintain the general ledger and assist with month-end and year-end close processes;
• Prepare bank reconciliations and other standard management reports;
• Resolve discrepancies or issues related to customer and vendor accounts promptly;
• Support the finance team on special projects and ad hoc analysis as needed;

Qualifications

• 2+ years of accounting experience, with exposure to full-cycle AP, AR, and payroll;
• Proficiency in QuickBooks Online is required;
• Strong working knowledge of general ledger accounting and GAAP principles;
• Experience reviewing and overseeing third-party or outsourced accounting work preferred;
• Advanced Excel skills (SUMIFS, VLOOKUP, data reconciliation);
• Familiarity with payroll tax filings (940s, 941s) and multi-entity or large-employer reporting a plus;
• Knowledge of cannabis industry regulations and compliance requirements a plus;
• Attention to detail, organizational skills, and ability to meet deadlines;
• Comfortable working both independently and cross-functionally in a fast-paced environment;
• Strong interpersonal and communication skills - this role involves regular interaction with vendors, customers, and internal teams;
• Must be 21 years of age or older and able to obtain a Missouri Agent ID prior to start date;

Physical Demands & Work Environment

While performing the duties of this role, the employee is regularly required to communicate verbally and in writing, and frequently use hands to operate a computer and office equipment. The employee may occasionally be required to stand, walk, and lift or move items up to 25 pounds. This role is primarily office-based; however, some work may be performed within our cannabis facility, which requires adherence to proper PPE protocols including protective clothing, masks, hair nets, and shoe covers.

Note

This job description does not state or imply that the listed duties are the only responsibilities of this position. Employees may be required to perform additional job-related tasks as directed. All responsibilities are subject to reasonable modification to accommodate individuals with disabilities. This document does not constitute an employment contract and employment is at-will.