Accounts Receivable Specialist/Accounts Payable

Job Description

Job Description

We are seeking a detail-oriented and organized  Bookkeeper/Accountant to join our accounting team. This position will be primarily responsible for managing accounts receivable activities, including invoicing, cash application, payment follow-up, account reconciliation, and customer account maintenance.

The ideal candidate will also have  Accounts Payable experience and be comfortable working with  QuickBooks . The successful candidate should have strong attention to detail, excellent organizational skills, and the ability to communicate professionally with customers and internal teams.

Key Responsibilities

Accounts Receivable

• Prepare and issue customer invoices accurately and on a timely basis.
• Post and apply customer payments to accounts.
• Monitor outstanding receivables and follow up on past-due balances.
• Contact customers regarding outstanding invoices and payment status.
• Reconcile customer accounts and research discrepancies.
• Maintain accurate customer records and account information.
• Prepare accounts receivable reports and aging schedules.
• Assist with month-end and year-end closing activities.
• Respond to customer billing inquiries and resolve account issues professionally.
• Maintain organized documentation of invoices, payments, and account correspondence.

Accounts Payable Support

• Assist with processing vendor invoices and verifying supporting documentation.
• Enter bills and payments into QuickBooks.
• Assist with matching invoices to purchase orders or other supporting documents.
• Help reconcile vendor statements and research discrepancies.
• Assist with preparing payments and maintaining accurate vendor records.
• Provide backup support to the accounting team as needed.

Qualifications

• 2+ years of experience in accounts receivable, accounting, or a related field.
• Previous experience with  Accounts Receivable is required.
• Some  Accounts Payable experience preferred.
• Hands-on experience using  QuickBooks required.
• Strong Excel or Microsoft Office skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to handle confidential financial information professionally.