Accounts Receivable Clerk

Job Description

Job Description

T&K Asphalt Services, Inc.

Job Description

Position Summary

T&K Asphalt Services, Inc. is seeking a detail-oriented and organized Accounts Receivable Clerk to support the Company's Finance Department. This position is responsible for processing customer invoices, maintaining accurate accounts receivable records, posting payments, reconciling customer accounts, and leading collection activities. The ideal candidate will have strong attention to detail, excellent organizational and communication skills, and the ability to manage multiple priorities while maintaining accuracy and professionalism when communicating with customers.

 

Essential Duties and Responsibilities

• Prepare, process, and distribute customer invoices accurately and in a timely manner.
• Review billing information, including customer accounts, job numbers, contract information, quantities, rates, and applicable charges, to ensure accurate invoicing.
• Coordinate with Project Managers, Superintendents, Sales, and other internal departments to obtain information necessary for customer billing.
• Post and apply customer payments to the appropriate accounts.
• Monitor outstanding customer balances and maintain accurate accounts receivable records.
• Review accounts receivable aging reports and identify past-due accounts requiring follow-up.
• Contact customers regarding outstanding balances, payment status, invoice questions, and account discrepancies.
• Respond to customer inquiries regarding invoices, account balances, payments, and billing issues in a professional and timely manner.
• Research and resolve billing discrepancies, payment discrepancies, and account issues.
• Reconcile customer accounts and statements against internal records.
• Prepare and distribute customer statements and other accounts receivable reports as needed.
• Lead collection efforts and maintain appropriate documentation of customer communications and payment arrangements.
• Verify customer information, including billing addresses and other account details, and update records as necessary.
• Assist with month-end and year-end closing activities, including accounts receivable reconciliations and reporting.
• Maintain organized and accurate accounts receivable filing and electronic records.
• Assist with account analysis and special accounting or finance projects as requested.
• Maintain confidentiality of customer, financial, and company information.
• Communicate effectively with customers, subcontractors, Project Managers, and other internal personnel.
• Review and maintain subcontractor certificates of insurance and master subcontractor agreements with company.
• Coordinate and maintain records of subcontractor purchase orders for work being performed.
• Perform other duties as assigned by the CFO.

 

Qualifications, Knowledge, Skills & Abilities

• High school diploma or equivalent required.
• Accounting coursework, training, or prior accounts receivable experience preferred.
• Previous experience in accounts receivable, bookkeeping, billing, collections, or an accounting-related administrative role preferred.
• Familiarity with basic accounting principles and accounts receivable procedures.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail and accuracy.
• Ability to perform basic mathematical calculations with reasonable accuracy.
• Strong organizational and time management skills.
• Ability to manage multiple accounts and priorities while meeting established deadlines.
• Professional and courteous telephone and written communication skills.
• Ability to communicate effectively with customers and internal personnel.
• Ability to handle collection-related conversations professionally and appropriately.
• Ability to maintain confidentiality and exercise sound judgment when handling financial and customer information.
• Ability to work independently while also functioning effectively as part of a team.

 

Working Conditions / Physical Demands

• Work is performed primarily in a professional office environment.
• Frequent use of computers, telephones, printers, calculators, and other office equipment.
• Requires prolonged periods of sitting while performing computer and administrative work.
• Frequent use of speech, hearing, vision, and fine motor skills.
• Occasional standing, walking, bending, stooping, reaching, and filing.
• Ability to lift and carry office supplies, files, and paperwork weighing up to 25 pounds.

 

Employment Conditions

• This is a full-time, year-round position.
• Additional hours may occasionally be required during month-end and year-end closing, audits, or other periods of increased workload.
• The position may require additional follow-up with customers during periods of increased accounts receivable activity or collection needs.
• Employment is contingent upon maintaining confidentiality and compliance with all Company policies and procedures.

 

Disclaimer

The statements contained herein are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act (ADA), must be able to perform the essential functions of the position, with or without reasonable accommodation. Reasonable accommodations will be considered on a case-by-case basis in accordance with applicable law.