Administrative Assistant

Administrative Assistant (Entry-Level) Location: Newark, NJ (Full-Time, On-Site) About the Role We are seeking a highly organized, professional, and service-oriented Administrative Assistant to support the day-to-day operations of our growing boutique law firm. This is an excellent opportunity for someone early in their career who is looking to gain experience in a fast-paced office environment while serving as a key member of our administrative team. The ideal candidate is dependable, detail-oriented, personable, and enjoys helping others. This position will play a central role in ensuring our office operates smoothly and efficiently while providing exceptional support to firm personnel and visitors. Key Responsibilities Answer, screen, and route incoming firm telephone calls Manage incoming and outgoing mail, packages, and deliveries Collect, organize, and distribute correspondence and deliveries throughout the office Monitor and replenish office and kitchen supplies Coordinate with vendors regarding office supplies and facilities-related needs Assist with conference room setup and office events as needed Maintain reception and common areas to ensure a professional appearance Support day-to-day administrative and operational activities across the firm Assist with filing, document management, data entry, and other clerical tasks Provide administrative support to the Director of Operations & IT and other firm leadership as requested Handle special projects and additional responsibilities as assigned Qualifications High school diploma required; Associate’s or Bachelor’s degree preferred 0-3 years of administrative, customer service, hospitality, or office experience Strong verbal and written communication skills Professional demeanor and customer-service mindset Excellent organizational and time-management abilities Strong attention to detail Ability to manage multiple priorities in a fast-paced environment Proficiency with Microsoft Office, including Outlook, Word, and Excel Ability to maintain confidentiality and exercise good judgment What We're Looking For The successful candidate will be: Friendly, approachable, and professional Reliable and accountable Highly organized and proactive Comfortable interacting with firm leadership, clients, and vendors Eager to learn and grow professionally A team player who takes pride in supporting others What We Offer Competitive compensation Comprehensive benefits package Professional development opportunities Collaborative and team-oriented culture Opportunity for career growth within a well-established professional services firm