Human Resources Coordinator

Human Resources Coordinator

The Human Resources Coordinator serves as the first point of contact for employees and visitors while providing administrative and operational support to the Human Resources team. This position plays a key role in delivering an excellent employee experience through onboarding, HRIS administration, employee support, temporary workforce coordination, and general HR operations. Must be bilingual in English/Spanish and must be able to work 100% on-site.

Essential Responsibilities:

Employee & Visitor Support

• Greet and assist visitors, candidates, and employees in a professional and welcoming manner.
• Manage visitor check-ins, deliveries, and walk-in employment applications.
• Respond to employee questions and provide day-to-day HR support.

HR Administration

• Assist employees with UKG login issues and password resets.
• Process employee requests, including direct deposit updates, tax forms, employee status changes, and other HR documentation.
• Maintain accurate employee records within the HRIS.

Onboarding

• Coordinate and facilitate new hire orientation.
• Enter new employee information into UKG and ensure all required documentation is completed.
• Assist with onboarding activities to create a positive new hire experience.

Access & Identification

• Process building access badges for new hires, temporary employees, and other authorized personnel.
• Coordinate access requests with appropriate internal departments.

Temporary Workforce Administration

• Process requests for new temporary employees.
• Maintain spreadsheets and tracking logs for temporary workforce activity.
• Ensure temporary employee records remain accurate and up to date.

Meetings & Event Coordination

• Coordinate catering and meal arrangements for meetings, orientations, audits, and other company events.
• Provide administrative support for HR projects, audits, and departmental initiatives.

Qualifications:

• 2+ years of human resources, administrative, or office support experience preferred.
• Must be bilingual in English/Spanish
• Experience working with an HRIS; UKG experience is a plus.
• Strong organizational skills with excellent attention to detail.
• Excellent customer service and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Ability to maintain confidentiality and handle sensitive information with professionalism.