Administrative Associate

Maintenance Division Administrative Support Heritage and Company, Inc. is seeking a reliable and organized Maintenance Division Administrative Support professional to assist with the administrative operations of our Maintenance Division. This role is essential for ensuring smooth communication, accurate record-keeping, and efficient support to our customers, field teams and management. Key Responsibilities: Provide administrative support to the Maintenance Division, including scheduling assistance, maintenance field timesheet review assistance, correspondence to customers regarding schedule updates, and document management. Assisting with time tracking and job costing functions. Granum (Previously LMN) Invoicing of Maintenance Division jobs. Estimated vs Actual Daily Tracking on progress of jobs worked on that day. Ordering of materials for upcoming jobs upon handoff of jobs from sales to operations. Maintain accurate and up-to-date records of maintenance activities and personnel. Coordinate communication between field crews, clients, and management. Support the preparation of reports and presentations as needed. Why Work With Us: Competitive compensation and benefits. A supportive team environment valuing communication and collaboration. Opportunities for professional growth within a reputable company.